Quarter Report July 2016
PURLEIGH PARISH COUNCIL
QUARTERLY REPORT FOR THE PERIOD
1st APRIL 2016 — 30th JUNE 2015
Gavin Strathern (Chairman) Spar Hill Farm, Chelmsford Rd, Purleigh
Tel: 07702 322203
Nigel Arthur (Vice Chairman) Birch House, Maldon Rd, Latchingdon.
Tel: 01621 744523
Colin Ash Gardeners Cottage, Spar Lane, Purleigh
Tel: 01621 827055
Steven Bardwell Brooklea, Cold Norton Road, Latchingdon.
Tel: 01621 740234
Brian Oliver Cosy Nook, Chelmsford Rd, Purleigh.
Tel: 01621 828433
Steven Potter Lower Barn Farm, Roundbush Rd, Purleigh.
Tel 01621 828270
Graham Rayner 5, Hawkins Close, Cock Clarks, Purleigh.
Tel: 01621 828117
Jane Potter 27 Anchor Reach, South Woodham Ferrers. CM3 5GS
Tel: 01245 320426. E-mail: firstname.lastname@example.org
CHAIRMAN’S OVERVIEW OF THE QUARTER
As required by law, the May meeting of the Parish Council began with the election of the Chairman and appointment of the Vice Chairman. I was re-elected Chairman and I am pleased to report that Nigel Arthur has agreed to continue to act as Vice Chairman, in addition to representing us at Essex Association of Local Councils meetings, should the need arise. We are also very grateful to Graham Rayner and Steve Bardwell for agreeing to continue to represent the Parish Council at the Dengie Hundred Group of Parish Councils, Brian Oliver for continuing in his role as passenger transport representative, Colin Ash who has agreed to continue to inspect the Children’s Play Area every week and Steven Potter who remains a Trustee of the Purleigh Education Foundation, is our point of contact with the grass cutting contractor and groundsman, and also acts as bookings secretary for the pavilion. I will continue to act as the Parish Council’s point of contact with Essex County Council in times of bad weather.
At the May meeting the Parish Council approved and signed the Parish Council’s accounts for the period 1st April 2015 to 31st March 2016 which showed the Parish Council to have Net Assets in the sum of £26,928.26 at 31st March 2016 compared with £24,888.88 the previous year. The accounts were then audited by our independent auditor, Mr. John Smith-Daye of Lambert Chapman, and then forwarded to Littlejohn LLP for external audit. Mr. Smith-
Daye was satisfied that all regulatory requirements had been met and that the Parish Council’s accounts were accurate and transparent.
May is also the month when the Parish Council conducts its annual risk assessment and inspects its tree stock. The Parish Council is responsible for the care and management of trees on the playing field and common, in the closed churchyard (including those growing within Rigby’s Path), to the side of the war memorial and at the front of the allotment gardens in Chelmsford Road. We would greatly appreciate it if anyone notices any damage to these trees, or is concerned about their health, that they report their concerns to the Parish Council as soon as possible so that appropriate action can be taken.
The May meeting also marked the 40th Anniversary of Brian Oliver’s election to Purleigh Parish Council. Thanks to new laws passed in 2009, it gave us enormous pleasure to pay tribute to his outstanding contribution to the parish by making him the first ever recipient of the freedom of the parish, the highest honour a Parish Council can bestow. During his 40 years in office Brian has been an excellent Councillor and Chairman and we look forward to working with him on the council for many more years to come.
I am pleased to report that the Children’s Play Area was professionally inspected on 27th April 2016 and was awarded an overall risk assessment of ‘Low’ compared with ‘Moderate’ in 2015. The minor maintenance issues identified by the Inspector have been put in hand.
Extensive repairs to the exterior of the pavilion, including the verandah, are due to commence in early July. These are much needed and will enhance the building once completed, we are sorry however for any temporary inconvenience caused during the building process.
As you know, we hold a public session from 7.15 p.m. to 7.30 p.m. immediately before each monthly meeting, so if you have any issues about the parish you would like to discuss, please come along and talk to us. Members of the public are warmly welcomed at these sessions and to stay and listen to the rest of the meeting if they wish to do so.
During the period 1st April 2016 to 30th June 2016 the Parish Council’s income and investments amounted to £62,532.40 and in the same period it spent £11,371.02 on parishioners’ behalf. At 30th June 2016 the following monies were held:
Barclays Community (Current) Account £ 852.64
Barclays Business Premium Account £34,978.69
Petty Cash £ 50.00
Historic Buildings Fund £ 8,766.51
Miss Pawsey’s Legacy £ 6,513.54
INCOME & EXPENDITURE
The main source of income during the period 1st April to 30th June 2016 was the precept of £32,500 from Maldon District Council. The precept requirement is calculated each January as part of an on-going budgeting process. The Parish Council also received £362 from letting the pavilion and a very small amount of interest from its earmarked reserves.
So far this year the council has spent £1,875 on grass cutting, £230.53 on open spaces, which includes paying Maldon District Council’s Community Rangers to enforce the parking restrictions in Pump Lane and 2,728.57 on general administration, which includes the sum of £1,324.84, being the annual insurance premium. It has also spent £1,374.75 on maintaining the pavilion and children’s play area. The Council was again fortunate this year in receiving 100% discretionary business rate relief from the District Council which would otherwise have cost £980. The Parish Council was also happy once again to reimburse POPHA the cost of its annual subscription to Viking Community Transport which older residents of the parish are able access for group outings.
External Audit of the Parish Council’s Accounts for the year ending 31/03/16
The Parish Council’s completed Annual Return for the year ended 31st March 2016 had been sent to Littlejohn LLP for external audit and copies of completed sections 1, 2 and 4 along with notices explaining the public’s right to inspect the accounts have been published on the Parish Council’s website www.purleigh.com and on its notice boards. Please contact the clerk, if you would like any more information about how to view the accounts.