MINUTES OF A MEETING OF PURLEIGH PARISH COUNCIL,

HELD IN THE WELLS PAVILION, HOWE GREEN ROAD

ON FRIDAY, 14th SEPTEMBER 2018 AT 7.00 P.M.

 

Members present: Mr. N. Arthur (Chairman), Mr. S. Bardwell, Mr. B. Oliver, Mr. S. Potter, Mr. G. Rayner and Mr. G. Strathern.

 

Also in attendance: Mrs. Jane Potter (Clerk).

 

Three members of the Purleigh Community Fund were present from 6.30 p.m. to 6.45 p.m. to explain their proposals for landscaping the area around the former grass cuttings heap at the bottom of the playing field to the Parish Council. The group also shared the results of their recent consultation with Purleigh schoolchildren about the future development of the children’s play area and the types of play equipment the children would like to see installed therein.

 

An open session was then held between 6.45 p.m. and 7.00 p.m. for members of the public to discuss local issues with Parish Councillors prior to the meeting.

 

Miss Sue White (District Council Ward Member) attended the public session prior to the start of the meeting as did four members of the public.

 

One member of the public attended part of the meeting.

 

1/09/18 APOLOGIES FOR ABSENCE

 

Apologies were received from Mr. C. Ash who was unable to attend the meeting due to a prior personal commitment and from Mr. John Archer (District Council Ward Member) and Mrs. Penny Channer (County Council Ward Member) who were unable to attend due to prior personal and civic engagements.

 

2/09/18 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATIONS (Localism Act 2011)

 

Mr. Strathern declared a non-pecuniary interest in Agenda item 5.2/09/18 regarding planning application FUL/MAL/18/01000, having a business relationship with the applicant.

 

There were no applications for dispensations from the provisions of the Localism Act 2011.

 

3/09/18 THE MINUTES OF THE MEETING OF PURLEIGH PARISH COUNCIL HELD ON 10TH AUGUST 2018 having been circulated to all Members, were approved, and signed by the Chairman.

 

4/09/18 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THOSE MINUTES:

 

4.1/09/18 Clerk: The Clerk did not have any matters of information arising from the August 2018 meeting to report to the Parish Council.

 

4.2/09/18 Members’:

5/09/18 PLANNING MATTERS

 

5.1/09/18 Decisions taken between meetings: HOUSE/MAL/18/00981 Two Storey side extension and single storey rear extension. Inconel. Cold Norton Road, Purleigh.

 

The Parish Council RECOMMENDED APPROVAL.

 

FUL/MAL/18/00966 Erection of building with associated parking and access to be used as a brewery for the Maldon Brewing Company.  Land north of Birchwood Farm, Birchwood Road, Purleigh.

 

The Parish Council RECOMMENDED REFUSAL on the following grounds:

  1. Access off Chimney Lane, which was a very narrow rural lane, would be detrimental to highway safety and contrary to Policy T1 of the Maldon District Replacement Plan which sought to prevent development which had an unsustainable and dangerous access located where the need to travel would be maximised and sustainable means of transport were minimal.

  2. The increased traffic movements generated by the activity may be prejudicial to the enjoyment of the amenities of nearby property owners and the locality in general, and would result in an intrusive impact to the detriment of the residential amenity of the area and an unacceptable highway impact on the existing narrow rural lane. As such, the development would be contrary to Policies S1, S8, D1 and T2 of the Maldon District Local Development Plan, and Government advice contained within the National Planning Policy Framework.

FUL/MAL/18/00920 Demolition of existing dwelling, removal of mobile home, wash room, storage building/workshop, stables, related buildings and hardstanding and replace with detached 6 bedroom house with double garage and carport including alterations to existing access and landscaping.  New Redgates Farm, Fambridge Road, Purleigh.

 

The Parish Council RECOMMENDED REFUSAL on the following grounds:

  1. The replacement dwelling was of an inappropriate scale to the plot and its setting, compared to that which it would replace and was therefore contrary to Policy H4 of the Maldon District Local Plan.

  2. The development would result in the loss of a traveller site, contrary to Policy H6 of the Maldon District Local Plan.

  3. The proposed development, as a result of its size and siting and the resulting increase in the built form at the site would create an incongruous, prominent form of new development on a rural parcel of land which would result in unacceptable encroachment into the rural landscape setting.

  4. The poor sustainability credentials of the site as defined by the National Planning Policy Framework would significantly and demonstrably outweigh the benefits of the proposal when assessed against the approved policies of the Local Development Plan and the National Planning Policy Framework as a whole. The proposal would therefore fail to meet the requirements of policies S1, S8, D1 and H4 of the approved Maldon District Local Development Plan and core planning principles and guidance contained within the National Planning Policy Framework.

5.2/09/18 Current Applications: COUPA/MAL/18/00398 Prior approval of proposed change of use of agricultural building to a dwelling house (Class C3). Store at Oak Nursery, Hackmans Lane, Purleigh.

 

The Parish Council RECOMMENDED REFUSAL on the following grounds:

  1. The building in question was unsuitable for conversion and failed to meet the criteria for a permitted change of use as set out in Schedule 2, Part 3 of the Town and Country Planning (General Permitted Development) (England) Order 2015 (SI 2015 No.596).

  2. The store, the subject of this application, would not be capable of functioning as a dwelling without the proposed works, and the works proposed to convert the building would go a long way beyond what might sensibly or reasonably be described as a conversion. The development would in all practical terms be starting afresh, with only a modest amount of help from the original structure. Given that the existing building was not capable of conversion it did not satisfy the discrete threshold set out in Class Q of Schedule 2, Part 3, of the Town and Country Planning (General Permitted Development) Order 2015 (as amended) and it therefore failed to fall within the remit of permitted development.

  3. Policies S1 and S8 of the Maldon District Local Development Plan sought to provide control over new buildings in rural areas that were beyond defined settlement boundaries and to ensure that new residential developments were directed to appropriate and sustainable locations .The remote nature of the application site meant that future occupiers would be reliant on the private motor vehicle, and as such the proposal would not be sustainable and would therefore be contrary to policies S1 and S8 of the Maldon District Local Development Plan and guidance contained within the National Planning Policy Framework.

  4. The provision of a new dwelling on this site, would fail to protect or enhance the natural beauty, tranquility, amenity and traditional quality of the rural landscape setting by introducing unacceptable built form into a site which currently formed an integral part of, and contributed to, the rural quality of the area. The proposal would therefore fail to make a positive contribution to the locality and would cause an unacceptable degree of harm to the character and appearance of the locality, contrary to Policy D1 of the Local Development Plan and core planning principles and guidance contained in the National Planning Policy Framework.

Mr. Strathern declared a non-pecuniary interest in the following planning application and played no part in the formulation of the Parish Council’s recommendation on it.

 

FUL/MAL/18/01000 Section 73A application for the creation of access & road. Land West Of Old Whitmans Farm, Hackmans Lane, Purleigh.

 

The Parish Council RECOMMENDED APPROVAL.

 

5.3/09/18 Notification of appeals: Members noted that the Parish Council had not been notified of any Appeals between meetings.

 

5.4/09/18 Maldon District Council planning decisions: Members noted that Maldon District Council had APPROVED the following planning applications:

  • HOUSE/MAL/18/00882 Installation of roof-lights. The Crib, Hackmans Lane.

  • FUL/MAL/18/00612 Section 73A application for the demolition of a wooden agricultural building and replacement with steel framed building for storage purposes. Atherstone Lodge, Fambridge Road, Mundon.

  • HOUSE/MAL/18/00694 & LDE/MAL/18/00695 Section 73A applications for palisade fencing, additional paving, glass canopy over the back door and internal alterations. Mill House, Mill Lane, Purleigh.

  • FUL/MAL/18/00789 Demolish existing dilapidated bungalow and replace with a detached one and half storey chalet style dwelling house. The bungalow, Lodge lane, Purleigh.

  • HOUSE/MAL/18/00823 Single storey extension to the side. China Blue, Maldon Road, Latchingdon.

  • FUL/MAL/18/00788 Temporary siting of a 34 x 10 ft static caravan. The Bungalow, Lodge Lane.

 

And had REFUSED to grant planning permission for the following development:

 

  • FUL/MAL/18/00546 Use of two buildings and associated land for day care for dogs. Warehouse, Oakbridge, Marlpits Road, Purleigh.

 

5.5/09/18 Other planning matters: North Western Area Planning Committee: Members noted that the Parish Council had been asked if it would like a representative to speak at the committee meeting, which had been held on 3rd September 2018, on the following applications:

  • FUL/MAL/17/01071 Variation of conditions 13 & 14 on approved planning permission FUL/MAL/09/00250 (re-instatement of airfield and erection of 2no. aircraft hangars to match former buildings on site). Stow Maries Aerodrome, Hackmans Lane, Purleigh.

  • LDE/MAL/18/00857 Claim for Lawful Development Certificate for the existing use for storage of materials and plant connected with demolition by R. Strathern and materials and plant by E. J. Taylor. Field north west of Mosklyns Farm, Chelmsford Road, Purleigh.

 

In accordance with the policy agreed at the May 2018 Parish Council meeting (Min ref: 07/05/18) it had been agreed not to make any representation at the Committee meeting.

 

Members noted that Application LDE/MAL/18/00857 (field north west of Mosklyns Farm) had subsequently been withdrawn.

 

Unauthorised brick wall, Primrose Howe Green Road Purleigh: Members noted that Maldon District Council had informed the Parish Council that its enquiries into the above matter were now complete. The District Council considered that there was now no breach of planning control that it could act upon at the site, as the wall and piers had been reduced in height and now benefitted from deemed consent under The Town and Country Planning (General Permitted Development) (England) Order 2015.

 

Eastcroft Cottage, Fambridge Road (Maldon District Council Enforcement Investigation Case Number 18/00154/CU): It was agreed to write to Maldon District Council informing Enforcement Officers that there appeared to be an increased amount of industrial activity at the site in respect of the processing of large amounts of concrete and efforts to conceal it, and that it also appeared that a new access onto the B1010 (Fambridge Road) was in the process of being created without the benefit of planning permission.

 

6/09/18 HIGHWAY MATTERS

 

6.1/09/18 Temporary road closure, Howe Green Road: ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1): Temporary Traffic Regulation Order of Howe Green Road, Purleigh and Howe Green Road, Cold Norton.

 

Members noted that Howe Green Road was due to close on 24th September 2018 for 75 days. The closure was required for the safety of the public and workforce while Essex and Suffolk Water undertook water mains renewal works.

 

Further details of the road closure could be found at https://roadworks.org?tm=106028729.

 

6.2/09/18 Other highway matters: Proposals to improve the verge opposite The Bell Public House, The Street: Jon Simmons (Highways Liaison Officer - Local Highway Panels: Chelmsford City and Maldon District. Essex Highways) informed the Parish Council that the Local Highways Panel scheme validation was in the process of being finalised and that he would get an update to Members shortly.

 

Unauthorised advertising on the Village Sign: It was brought to Members’ attention that, without permission, a notice had been attached to the village sign advertising a function at the Church.

 

Broken directional sign in Fambridge Road at its junction with Burnham Road, CM9 6NH. (ECC ref:2548798): Members noted that the condition of this sign had deteriorated further since the Parish Council had asked Inspectors from Essex County Council’s Highways Department to re-inspect it.

 

Overhanging vegetation, Church Hill: Mr. Strathern very kindly agreed to cut back the roadside hedge where it was overhanging the highway.

 

7/09/18 PLAYING FIELD AND OPEN SPACES

 

7.1/09/18 Children’s play Area: Monthly report: Members noted that although Mr. Ash was absent he had informed the Clerk that he had carried out weekly inspections of the children’s play area and that all items of play equipment therein appeared to be in a satisfactory condition.

 

7.2/09/18 To consider proposals from the Purleigh Community Fund to landscape the area around the grass cuttings heap: Members of the Purleigh Community Fund attended before the public session prior to the start of the meeting to explain their proposals to landscape the area around the former grass cuttings heap, so that the Parish Council could properly assess the risks involved with the scheme (see Minute 7.2/07/18.)

 

The group’s proposals were to install log stepping stones utilising volunteer labour and reclaimed materials at minimal cost. Members supported this proposal in principle, provided maximum access to the ditch was retained and no trees were planted in the vicinity. Before the Parish Council gave the group permission to proceed however, Members needed to see a detailed design proposal which showed the extent of the area to be landscaped and the measures that would be taken to ensure compliance with current health and safety legislation, for example the action that would be taken to ensure any stepping stones or similar exposed play surfaces which were installed were non-slip.

 

During their presentation the Purleigh Community Fund also shared the results of its recent consultation with Purleigh Schoolchildren with the Parish Council. During the consultation exercise 183 children aged between 5 and 11 had been split into 31 groups and asked to rank their top 5 favourite pieces of play equipment out of a total of 19 presented. The clear favourites across all age groups were a zip wire, a natural high climbing frame, a treehouse, a tunnel mound and a trampoline. Log stepping stones had been ranked highly by younger children (aged 5 to 8) whilst a basket swing had been ranked highly amongst the 8 to 11 age group.

 

Using these results, once the Parish Council had given its approval, the group intended to submit an application for funding to Essex County Council’s Community Initiatives Fund (CIF).

 

It was agreed that as the application to CIF would necessarily be in the Parish Council’s name, given that any equipment purchased would become an asset to be insured and maintained by it, and that the children’s play area was owned by the Parish Council, Members would need to see and approve any application to CIF prior to its submission. In the interim the Clerk would liaise with the Parish Council’s insurers regarding the implications of purchasing and installing the pieces of play equipment described above.

 

It was agreed that to progress the project, members of the Purleigh Community Fund would be asked to provide the Parish Council with detailed proposals for landscaping the area around the grass cuttings heap and to supply members with a draft application to CIF, prior to the October 2018 Parish Council meeting when both would be considered by Members.

 

7.3/09/18 To receive an update on the annual inspection and risk assessment of the closed churchyard at All Saints Church, including memorial inspections: Members noted that Mr. Bardwell and the Chairman would commence repairs on the three memorials identified during the risk assessment on Saturday, 15th September 2018.

 

Mr. Bardwell and the Chairman were warmly thanked by Members for their efforts in this regard.

 

7.4/09/18 To receive a report of the electrical inspection of the Pavilion which took place on 17th August 2018: Members noted that the Chairman had met with Steve Kent (Steve Kent Ltd, Electrical Engineers) on site, whilst Mr. Kent carried out an electrical inspection of the premises. The overall assessment of the installation had been satisfactory. The installation had a new (replacement) distribution board and had RC130 protection to all required circuits and remained in a good working condition.

 

Whilst on site, with the agreement of the Chairman, Mr. Kent had also replaced the 6ft tube in the shower area with an LED equivalent tube at a cost of £26.87. Members noted that since the inspection the Chairman had also replaced the emergency light lamp which had dimmed, as recommended during the inspection.

 

Mr. Kent recommended, and it was agreed, that the installation was further inspected and tested after an interval of not more than 5 years.

 

The Chairman reported that the Parish Council might like to consider budgeting to replace the tube lights in the main hall with LED equivalents.

 

7.5/09/18 To receive a report of the repairs carried out in the home showers: Members noted that Steve Russell (Nestwood Building Services Ltd) had carried out the maintenance work needed in the home shower room which had been identified by Members at the July meeting and had replaced the broken tap cover by the cricket square.

 

He had asked that the Parish Council noted that not all the cracked tiles had been replaced as they were still secure and posed no threat to users of the showers. Should Members wish for further replacements the Parish Council may need to consider retiling whole sections of the shower area as the existing tiles were imperial 6 inch tiles, not modern 150mm ones.

 

7.6/09/18 To consider supporting proposals for the improvement of the croquet lawns: The contents of a letter from Purleigh Croquet Club which asked the Parish Council to consider helping the croquet club to improve the condition of the lawns were noted by Members.

 

Mr. Boswell’s letter explained that the croquet lawns were in a very poor state due to a lack of maintenance and the recent hot, dry summer, which had resulted in very little grass growing but had led to an abundance of weed cover. To try to find a solution Essex Lawn Care had inspected the lawns, and subsequently recommended that the following remedial action be taken.

 

  • Treat the weeds, as soon as possible four times a year at a cost of £100 per treatment.

  • Lightly scarify, level with top soil, and reseed the lawns in the spring at a cost of £600. (Essex Lawn Care recommended that after this treatment the lawns would need watering and roping off for 10-14 days until the seed grew.)

  • From then on treat the lawns up to four times a year with fertiliser, and if required with weed and moss killer.

 

Regarding the work to the lawns which the croquet club would like to be carried out in the spring, the Parish Council had been asked to consider making a grant to the croquet club for the sum required (£600 based on one quotation) to be paid from the precept 2019/ 2020.

 

Mr. Oliver reported that the Croquet Club committee would need to discuss this matter further with a view to obtaining further quotations to ensure value for money was being obtained and to note that it would not be possible to rope off the croquet lawns which were located in public open space.

 

The Croquet Club also hoped to liaise with the Cricket Club to establish if the latter was able to be of any assistance regarding the maintenance of the lawns

 

It was agreed that the Parish Council would be happy to consider a grant application from the Croquet Club towards the maintenance of its lawns to be paid from the precept 2019/2020.

 

7.7/09/18 Other Playing field and open space matters: Condition of the notice board at Rudley Green: Members noted that the Chairman had inspected the notice board at Rudley Green which was twisted and out of alignment so couldn’t be locked (as was the one in Howe Green Road).

 

The Chairman reported that be believed he could repair the left hand side of the door so that it would open and close again. The Chairman agreed to liaise with Mr. Oliver (in whose garden the notice board was situated) over access and future repairs.

 

Cricket square: Members noted and approved that the cricket square would be aerated in November.

 

Overflowing litter bin in front of the pavilion: The Chairman reported that to cope with the overflow on match days, at his suggestion, the cricket club was now taking away excess litter in the black bin bags provided. The Chairman and Josh Taylor (Purleigh Cricket Club) were thanked for sorting this problem out, thus avoiding the need for the Parish Council to purchase an additional bin.

 

Repairs to the emergency exit doors: Members noted that between meetings the Chairman had repaired the emergency exit doors on the Glebe side of the pavilion, which weren’t shutting properly. The Chairman was thanked for his help in fixing this problem.

 

Pavilion security: The Chairman and Mr. Bardwell were also thanked for fitting a new lock to the pavilion door.

 

PPFA Work to improve the condition of the pond: Members noted that Mr. Steeples (Chairman PPFA) had asked for the Parish Council’s thoughts on its proposal to hire a digger and driver at a cost of £300 per day to clear the reeds from the pond and the banking and surrounding ground, thus helping when the PPFA hoped to renew the fence surrounding the pond.

 

It was noted that the Parish Council had repeatedly explained in writing that unfortunately the pond was not within its remit being private property and had suggested that the PPFA should liaise with the Diocese via its Agent, Strutt and Parker, and the tenant instead.

 

8/09/18 TO REVIEW THE GRASS CUTTING CONTRACT FOR THE 2018 SEASON

 

The Parish Council reviewed details of the grass cutting contract for Purleigh, as the current contract (awarded to A.G. Macmorland Farming Partnership) was due to expire at the end of the 2018 season.

 

It was agreed not to amend the contract and to retain the stipulation that contractors must use a cylinder mower (rather than a rotary mower) to minimize the appearance and effect of the grass left behind once cut.

 

It was also agreed to continue to offer the contract for one year only, in view of the uncertainty contractors faced about the cost of fuel etc.

 

It was then proposed and agreed to invite the following contractors to tender for the grass cutting and hedge trimming contract for the 2019 season:

 

A.G. Macmorland Farming Partnership, PG Groundcare Ltd and Maldon District Council.

 

Members noted that quotations would be opened by the Chairman at the Parish Council meeting due to be held on Friday, 12th October 2018.

 

9/09/18 TO CONSIDER THE FUTURE OF PURLEIGH SHOP

 

Members noted that on Friday, 24th August 2018, the Chairman, Mr. Ash, Mr. Potter and the Clerk had met with the owners of Purleigh Shop, to explore the possibility of retaining the premises for use as a community shop to serve the parish, once the existing private tenants had ceased trading on 7th September 2018. The owners had very generously agreed to let the Parish Council see if a sustainable community shop could be established.

 

At the meeting, the shop’s owners had provided details of the current rental and insurance costs on the premises and explained that in addition, business rates and utility bills would have to be paid and stock etc. purchased.

 

Since the meeting the Clerk had contacted:

 

  1. The Rural Community Council of Essex

  2. Maldon District Council

  3. The Plunkett Foundation and

  4. Representatives from other community shops in Essex for information and advice about setting up a community shop to serve the parish, should the Parish Council wish to proceed.

 

Members noted that the Parish Council had asked Maldon District Council if a community shop would qualify for business rate relief and what criteria would have to be met to apply for it. In addition, Heidi Turnbull (MDC Economic Development Team) had explained that in terms of business advice, a business plan would be needed and some market research with the local community carried out, perhaps through an initial survey. She had suggested that as well as contacting the Plunkett Foundation, Members may also wish to contact the National Business Support Helpline on 0300 456 3565. Mrs. Turnbull had also made enquiries to see if the District Council had any local business consultants who were able to assist with this free of charge and would let the Parish Council know if she received any responses.

 

With regards to business rates, the District Council’s Revenue and Benefits Team were able to give general advice about business rates, and to direct Members to their rate relief policy if appropriate.

 

Whether a community shop would have a rates liability or any entitlement to a reduction would be largely dependent on where the shop was operated from and the management arrangements.

 

Members noted that the Parish Council subscribed to the Essex County Council weekly funding alert service which provided details of revenue streams including those available towards the establishment of community shops.

 

The Parish Council noted the contents of some preliminary research carried out by the clerk and circulated to Members prior to the meeting.

 

It was proposed and unanimously resolved that the Parish Council would try to facilitate the establishment of a community shop to serve the parish on the site of the former shop at the bottom of Church Hill.

 

To this end it was further agreed to:

 

  1. Form a working group comprising of the Clerk and Parish Councillors to promote the formation of a community shop.

 

Even though the business hadn’t been set up at this point, a working group was needed to take on the responsibility of managing and leading a community group with the aim of setting up a shop. This working group was effectively the management group of an unincorporated organisation.

 

  1. Set out the aims and objectives of the committee

 

Members noted that the Plunkett Foundation believed it was a good idea to set out aims and objectives and allocate roles and responsibilities at this stage to create purpose and clarity, which would be incorporated into a ‘Memorandum of Association’ which could be used to communicate to the community at large the purpose and scope of the Committee and the people involved.

 

  1. Consult with the community

 

To gauge the level of support there was for the shop and an idea of what people would like it to offer. Consultation would also help establish whether the community were willing to invest in the project and if they were by how much. It would also help to identify people with relevant skills to get involved and would give the venture much more ownership by the community and therefore a better chance of becoming successful and sustainable.

 

  1. How?

 

  • Questionnaires

  • Doorstop surveys

  • Hold an Open day

 

Members noted that potential funders would expect strong evidence of community consultation when assessing grant applications. It was agreed to publish and distribute the draft questionnaire circulated by the clerk prior to the meeting to every household in the parish to gauge the level of support for the establishment of a community village shop.

 

Mr. Bardwell kindly agreed to print off the questionnaires prior to their delivery by Parish Councillors. It was also agreed that the clerk would do all she could to publicise the project more widely.

 

  1. Hold a public meeting to update the community on the questionnaire

 

It was agreed that a public meeting would be held to further gauge support and raise awareness of the project and to deliver the results of the consultation to parishioners. Members noted that the Plunkett foundation could help with this by providing materials and facts and figures. It was also important to know what the committee wanted the meeting to achieve and to have a fully informed Chair.

 

  1. Elect a Management Committee, possibly at the public meeting

 

It was agreed that if the consultation had proved positive the next step would be to set up or elect a management committee to take over from the founder working group and take on the responsibility of setting up a new community shop in Purleigh.

 

10/09/18 FINANCIAL MATTERS

 

10.1/09/18 To approve the purchase of wreaths for Remembrance Sunday: Members were reminded that at the December 2017 meeting (Minute 10.1/12/17) the Parish Council had agreed to increase its donation to the Royal British Legion for 2018/2019 only from £40 to £60 to pay for three additional small wreaths to be laid on the graves of soldiers buried in Purleigh who had given their lives in the First World War.

 

Members noted that this year Remembrance Sunday would take place on Sunday, 11th November 2018. It was agreed that Mr. Oliver as a former member of the RAF would lay the wreaths at the War Memorial on behalf of the Parish Council.

 

10.2/09/18 To receive a report of receipts: Members received a report of the following receipts:

 

Barclays Bank Plc

Interest:    
 

Historic Buildings Account

£19.93  
 

Business Premium Account

£4.38  
 

Legacy

£3.47  

 

    £27.78

 

10.3/09/18 To approve payment of accounts between meetings: Members noted that there had not been any accounts paid between Parish Council meetings.

 

10.4/09/18 To approve payment of accounts to hand and transfers between bank accounts: It was unanimously agreed to approve payment of the following accounts to hand:

 

Mrs. Jane Potter 

Salary – August 2018 £1,269.00  
 

Less tax

£41.40  
 

National Insurance

£68.04  
 

And Pension Contributions

£73.60  

 

    £1,085.96
       

H.M. Revenue & Customs 

Tax £41.40  
 

National Insurance (employees)

£68.04  
 

National insurance (employers)

£78.25  

 

    £187.69

Essex Pensions Fund

Employee contributions    
 

(5.8% pensionable pay)

£73.60  
 

Employer contributions

   
 

(19.2% pensionable pay)

£243.65  
 

Administration charge

   
 

(8% employee contributions)

£5.89 £323.14
       

Mrs. R. Dilworth

Pavilion cleaning – August    

 

20 hours @ £8.00 per hour   £160.00
       

J. P. Ovel

Work in the parish April to July inclusive    

 

4 hours @ £15 per hour   £60.00
       

Mr. S. Russell

Repairs to the ‘home’ shower room    

 

and replacement drain cover   £350.00
       

Steve Kent Ltd

Electrical inspection of the pavilion £123.50  

 

1 No. 6 foot LED tube light £26.87  

 

VAT £30.07 £180.44
       

RBS Invoice Finance Ltd

Cleaning materials (pavilion) £83.14  

 

VAT £16.63  

 

  £99.77  
       

RBS Invoice Finance Ltd

Cleaning materials (pavilion) £24.76  

 

VAT £4.95  

 

  £29.71  

 

    £129.48
       

RBS Invoice Finance Ltd

Photocopying £10.85  

 

VAT £2.17  

 

    £13.02

The Royal British Legion

1 type ‘C’ wreath with inset £19.00  

   Poppy Appeal

3 type ‘B’ wreaths £30.00  

 

Donation £11.00  

 

    £60.00
       

Dengie Hundred Group

Affiliation 2018/2019   £15.00

   Of Parish Councils

     
       

A.G. Macmorland

Grass cutting – August £545.00  

   Farming Partnership

VAT £109.00  

 

    £654.00
       

Mrs. J. Potter

Petty cash reimbursement:    

 

Postage £29.70  

 

DHBUG Membership £5.00  

 

    £34.70

 

    £3,253.43

 

Transfers: Members noted and approved the following bank transfer:

 

  1. On 10th September 2018 the sum of £3,493.43 had been transferred from the Business Premium Account (80731099) to the Community Current Account (40731080) to cover payment of the above accounts, and leave approximately £1,500 in the current account.

 

Bank reconciliation as at 31st August 2018: : A bank reconciliation for the period 1st April 2018 to 31st August 2018 was carried out by and approved by the Parish Council as follows:

 

Statement of Accounts:

 

Receipts:

£73,239.74 Barclays Bank Plc:  

Expenditure

£19,234.17    Current account £1,260.00
   

   Business Premium Account

£36,643.79
   

   Historic Buildings Fund

£8,778.98
   

   Miss Pawsey’s Legacy

£7,272.80

 

________ Petty Cash £50.00

 

£54,005.57   £54,005.57

 

 

11/09/18 CORRESPONDENCE

 

Superfast Essex countywide parish engagement event

Members noted that the Superfast Essex broadband programme had invited Members, or another representative of the Parish Council to attend an information event to hear an update on the progress of the Superfast Essex broadband rollout. This event would be a follow up to the Countywide Parish Engagement Event held in January this year, and would provide an overview of all phases of the Superfast Essex programme. It would also include a chaired one hour Q&A session.

 

The event would be held on Thursday, 20th September 2018, between 7.30 p.m. and 9.00 p.m. (with arrival, registration and light buffet/refreshments from 7.00 p.m.) at Anglia Ruskin Univesity, Bishop Hall Lane, Chelmsford, CM1 SQ in the MAB221 lecture theatre.

 

It was agreed that Members would register if they would like to attend the evening via Eventbrite at:

 

https://sfeparisheventseptember2018.eventbrite.co.uk

 

Members noted that the overall programme was set to enable 154,600 premises to access superfast broadband speeds of 30Mbps and above by March 2020, and so far, Superfast Essex had enabled 110,000 homes and businesses across Essex with fibre broadband. More details could be found at www.superfastessex.org.

 

Dengie Hundred Group of Parish Councils

Members noted that the next quarterly meeting of the group would be held in Steeple Village Hall, Garden Fields, Steeple, CM0 7JY at 7.30 p.m. on 26th September 2018.

 

Nicholas Alston CBE DL MA (Chairman, Mid Essex Hospital Services NHS Trust) would be in attendance to speak about the work covered by the Trust.

 

Maldon Housing Association

Trustee vacancies: Members noted that Maldon Housing Association was looking for trustees with a professional background, to join the Board and work with existing members and the staff management team to ensure this successful charity continued to achieve its objectives.

 

Maldon Housing Association was an Almshouse Charity that provided supported accommodation for people with a connection to Maldon, aged 60 and over, at an affordable monthly cost, offering a peaceful, secure environment with a little support to enable them to extend their years of independent living.

 

Trustees had a strong interest in and empathy with MHA’s ethos. A knowledge of or background in accountancy, charity accounting, supported housing, grant applications or legal matters would be particularly beneficial.

 

For further information about Maldon Housing Association Members were invited to visit the charity’s website www.maldonha.co.uk. And for further details of what being a Trustee involved to contact the Chair of Trustees at pussytealeaf@hotmail.com or the Chief Executive at anne@maldonha.co.uk.

 

CRPE Essex Branch

Annual General Meeting: Parish Councillors were cordially invited to the 2018 CPRE Essex AGM which was to be held at Marks Tey Village Hall, Parish Hall, Old London Road, Marks Tey, Colchester.  CO6 1EJ, on Saturday, 6th October 2018 at 2.45 p.m. for 3.00 p.m.


The afternoon would consist of the formal business of the AGM followed by talks from guest speakers.  There would also be a display of CPRE Activities, and tea and a selection of cakes would be available.

For catering purposes attendees were invited to RSPV to:  office@cpre-essex.org.uk or phone: 01376 572023.

 

EALC & Police and Crime Commissioner for Essex

The Local Police Conference 2018 – Local Visible Accessible Policing: members noted that the conference would take place on Tuesday, 20th November 2018 between 9.30 a.m. and 3.30 p.m. in the Foakes Hall, Great Dunmow, CM6 1DG at a cost of £25 per delegate.

 

The conference was aimed at clerks and councillors and topics would include a presentation from Roger Hirst (Police and Crime Commissioner for Essex) and discussion of the following topics:

 

  • The role of the Crime Commissioner

  • Chief Constable’s Presentation (B.J. Harrington)

  • Rural roads and the ‘Trucam Initiative’

  • Fire Service ‘ Safe, Well and Secure’

  • Gypsy and traveller update

  • Fire and Rescue Chief Executive (Jo Turton)

 

Booking forms should be sent to pearl.willcox@ealc.gov.uk

 

12/09/18 POINTS OF INFORMATION

 

Members did not have any points of information to share.

Consideration was given to the crime and disorder implications of all decisions made at this meeting.

 

There being no further business, the Chairman closed the meeting at 8.45 p.m.