MINUTES OF THE ANNUAL MEETING OF PURLEIGH PARISH COUNCIL,

HELD IN THE WELLS PAVILION, HOWE GREEN ROAD

ON FRIDAY, 11TH MAY 2018 AT 7.00 P.M.

 

Members present: Mr. G. Rayner (Chairman), Mr. S. Bardwell, Mr. B. Oliver and Mr. S. Potter

 

Also in attendance: Mrs. Jane Potter (Clerk).

 

Mr. John Archer and Miss Sue White (District Council Ward Members) attended the public session prior to the start of the meeting.

 

The meeting was not attended by any members of the public.

 

1/05/18 APOLOGIES FOR ABSENCE

 

Apologies were received from Mr. C. Ash, Mr. N. Arthur and Mr. G. Strathern, who were unable to attend the meeting due to prior personal commitments and Mrs. Penny Channer (County Council Ward Member) who was also unable to attend due to a prior personal commitment.

 

2/05/18 TO ELECT A CHAIRMAN FOR 2018/2019

 

Mr. Potter proposed, and it was unanimously agreed, that Mr. Arthur be elected Chairman for 2018/2019.

 

3/05/18 THE CHAIRMAN TO SIGN A DECLARATION OF ACCEPTANCE OF OFFICE

 

It was agreed that Mr. Arthur should sign his Declaration of Acceptance of Office at the earliest opportunity, in the presence of another Member of the Council or the Council’s Proper Officer, pursuant to s83(4) of the Local Government Act 1972.

 

4/05/18 To appoint a Vice Chairman for 2018/2019

 

Mr. Potter proposed, and it was unanimously agreed, that Mr. Rayner be appointed Vice Chairman for 2018/2019.

 

5/05/18 DECLARATIONS OF INTEREST AND APPLICATIONS FOR A DISPENSATION. EACH MEMBER TO CONFIRM THAT THEY HAVE REVIEWED THEIR ENTRY IN THE REGISTER OF MEMBERS’ INTERESTS HELD BY MALDON DISTRICT COUNCIL (Localism Act 2011)

 

Members were reminded that pursuant to s.30 of the 2011 Localism Act, a member of a parish council must notify the Monitoring Officer of any disclosable pecuniary interests, registerable pecuniary interests and registerable non-pecuniary interests they had.

 

Members noted that if they required any assistance in relation to the making of declarations of interest, they should contact monitoring.officer@maldon.gov.uk.

 

To update Members’ registers of interests an online form could be completed or otherwise copies could be downloaded, completed and sent to Val Downes at val.downes@maldon.gov.uk.

 

There were no new declarations of interest made, nor were there any applications for dispensations from the provisions of the Localism Act 2011.



6/05/18 To appoint representatives to various local bodies

 

It was agreed that the Parish Council’s representatives on, or points of contact for, various local bodies for 2017/2018 be as follows:

 

 

Essex Association of Local Councils Nigel Arthur

Nigel Arthur

Dengie Hundred Group of Parish Councils

Steven Bardwell and Graham Rayner

Purleigh Educational Foundation

Steven Potter

Point of contact with the Highways Department in adverse weather

Gavin Strathern

Point of contact for groundsman

Steven Potter

Liaison with grass cutting contractor

Steven Potter

Passenger transport representative

Brian Oliver

 

It was agreed that since the Purleigh Playing Field Association communicated with the Council via the Clerk, it was not necessary to appoint a separate point of contact for the organisation.

 

7/05/18 TO RESOLVE THE PROCEDURE FOR THE CONSIDERATION OF PLANNING APPLICATIONS BETWEEN MEETINGS

 

The Parish Council resolved that:

 

The Clerk is hereby authorised to examine and investigate minor planning applications, in consultation with the Chairman, Vice Chairman and at least two other members of the Parish Council including the one living nearest the site of the planning application (or another Parish Councillor if any of these are unavailable), and make recommendations to Maldon District Council between Parish Council meetings’.

 

The Parish Council also agreed that:

 

  • When considering potentially controversial planning applications at meetings, a Parish Councillor would be nominated to speak at District Council if invited to do so. That Councillor would then put forward the Parish Council’s view (as agreed at the Parish Council meeting) to the District Council Planning Committee.

  • If invited to speak on non-controversial applications, the Clerk would consult the Chairman, Vice-Chairman and the Parish Councillor living nearest to the site of the application to determine whether a Parish Council presence at the District Council committee meeting was necessary.

 

It was agreed that whilst the District Council was not providing paper copies of plans to the Parish Council, the Clerk would forward details of any applications and a circulation list to Mr. Bardwell, who kindly agreed to print off copies of the plans and circulate them, provided he was available to do so. Mr. Bardwell was warmly thanked for this kind offer.

 

8/05/18 THE MINUTES OF THE PARISH COUNCIL MEETING held on 13th April 2018 having been circulated to all Members, were approved, and signed by the Chairman.

 

9/05/18 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THOSE MINUTES:

 

9.1/05/18 Clerk: The Clerk did not have any matters arising from the April 2018 Parish Council meeting to report to Members.

 

9.2/05/18 Members’: Members did not have any matters arising from the April 2018 Parish Council meeting to discuss.

10/05/18 THE MINUTES OF THE ANNUAL PARISH MEETING held on 26th April 2018 having been circulated to all Members, were approved, and signed by the Chairman.

 

11/05/18 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THE MINUTES OF THE ANNUAL PARISH MEETING

 

Ornamental grass verge cutting, The Glebe: Members noted that after the Annual Parish Meeting, the Parish Council had asked Maldon District Council to cut the ornamental grass verges in The Glebe which were overgrown and unsightly. Matt Wilson (Countryside and Coast Manager) had subsequently apologised for the delay in cutting the grass which he attributed to the change from wet to sunny weather.

 

The Glebe was now established on the District Council’s routine cutting programme and there had been a team there on 1st May to cut the verge. The first cut had been a little rough (as would be expected) but the team would return and re-cut to tidy, and would then continue to maintain the area throughout the growing season.

Parking in Pump Lane and The Westerings: Members were reminded that at the Annual Parish Meeting, Mr. Figg (Executive Head Teacher, Purleigh Community Primary School and CEO of the Eveleigh LINK Multi- Academy Trust) had expressed his willingness to discuss contributing towards the cost of more parking enforcement in Pump Lane with the Parish Council. Mr. Arthur had said he would be happy to meet with Mr. Figg to discuss the matter further.

 

Maldon District Council’s Community Protection Team had also agreed to target unlawful and dangerous parking in the vicinity of the school as a matter of urgency.

 

It was agreed to ask Mr. Arthur to meet with Mr. Figg at their mutual convenience, to discuss the school paying for some extra hours parking enforcement in the vicinity of the school.

 

Pond, Pump Corner: Members noted that during the Annual Parish Meeting the Chairman of the Purleigh Playing Field Association (PPFA)) had reported that the PPFA was now focused on replacing the old, dilapidated fence alongside the pond with a new one made of post and rails. Two quotations had been obtained for this work (£1,200 and £1,400) but before proceeding the PPFA would like the Parish Council’s support. The PPFA appreciated that the fence belonged to the Diocese of Chelmsford and that the land was managed by Strutt & Parker on its behalf. They also appreciated that the land was tenanted.

 

It was agreed to explain to the PPFA that as the pond and fence were on private property the Parish Council was unable to comment.

 

12/05/18 PLANNING MATTERS

 

12.1/05/18 Decisions taken between meetings: Members noted that the Parish Council had not made any recommendations on planning applications to Maldon District Council between meetings.

 

12.2/05/18 Current applications: HOUSE/MAL18/00403 Erection of a two storey rear extension. 5, Westerings, Purleigh.

 

The Parish Council RECOMMENDED APPROVAL.

 

HOUSE/MAL/18/00469 Two storey front extension and ground floor bay window to existing dwelling house, Wheatsheaf House, Fambridge Road, Mundon.

 

The Parish Council RECOMMENDED APPROVAL.

 

FUL/MAL/18/00522 Proposed new vehicular crossover onto Marlpits Road. Annexe, Oakbridge, Marlpits Road, Purleigh.

 

The Parish Council RECOMMENDED REFUSAL on the grounds that the property already benefitted from a shared access, and creating a new access onto a fast moving road would be contrary to the Highway Authority's Development Management Policies, adopted as County Council Supplementary Guidance in February 2011, and Policy T2 of the Local Plan which sought to ensure that vehicles using an access did so in a safe and controlled manner in the interests of highway safety. The proposal would also be contrary to Policy D1 of the Maldon District Local Development Plan, being detrimental to the character and appearance of the area.

 

12.3/05/18 Notification of Appeals:

 

Town & Country Planning Act 1990

Appeal under section 78

Site address: Land between Grenfell and Inglenook, Birchwood Road

Application reference No: FUL/MAL/17/00579

Appeal reference No: APP/X1545/W/18/3194821

Description of development: Proposed new two storey, three bedroom dwelling on existing vacant plot.

 

Members noted that an Appeal had been made to the Secretary of State against the District Council’s decision to refuse planning permission for the above development.

Town & Country Planning Act 1990

Appeal under section 78

Site address: Sovereign House, Hackmans Lane

Application reference No: OUT/MAL/17/00478

Appeal reference No: APP/X1545/W/17/3185909

Description of development: Erection of two dwelling houses.

 

It was noted that this Appeal had been ALLOWED and planning permission granted for the erection of two dwelling houses at Sovereign House, Hackmans Lane, in accordance with the terms of application OUT/MAL/17/00478 and subject to a schedule of conditions attached to the Inspector’s decision. The Inspector had concluded that the development would not be harmful to the character and appearance of the area, and would therefore accord with Policies S1, S8 and D1 of the Maldon District Local Plan, because the scale, mass and height of the development would be respectful of its countryside location.

 

A copy of the Inspector’s decision was placed in the circulation folder for Members’ information.

 

Town & Country Planning Act 1990

Appeal under section 78

Site address: Rear garden of Valley Stores, Church Hill

Application reference No: FUL/MAL/17/00300

Appeal reference No: APP/X1545/W/17/3185631

Description of development: Construction of a new dwelling.

 

Members noted that this Appeal had been DISMISSED.

 

The Inspector had concluded that the development would cause unacceptable harm to the character and appearance of the area and would fail to preserve the setting of a listed building. He had also considered that the development could not be made to be acceptable by imposing conditions. The development would therefore be contrary to Policies D1 and D3 of the Maldon District Local Development Plan because it would not respect and enhance its local context and would fail to make a positive contribution to the historic environment, with the setting of the listed building not being preserved.

 

A copy of the Inspector’s decision was placed in the circulation folder for Members’ information.

 

12.4/05/18 Maldon District Council planning decisions: It was noted that Maldon District Council had APPROVED the following planning application:

 

  • HOUSE/MAL/18/00130 Proposed single storey side extension. Elmfield, Cold Norton Road.

 

And had REFUSED to grant planning permission for the following development:

 

  • HOUSE/MAL/18/00259 Removal of conservatory, conversion of bungalow to two storey dwelling with rooms within roof, single storey rear extension and alterations. Syringa, Chimney Lane.

 

12.5/05/18 National Association of Local Councils: Government consultation on unauthorised developments and encampments: Members were reminded that this item had been deferred from the April 2018 Parish Council meeting, so that Members could consider their responses to the twenty one questions posed by NALC which would help inform the organisation’s response to central government on behalf of local councils.

 

It was agreed not to respond to this consultation paper.

 

12.6/05/18 Other planning matters: Draft Maldon District Affordable Housing and Viability Supplementary Planning Document (SPD) and Draft Maldon District Specialist Needs Housing SPD Consultation: Members noted that to help it implement the Approved Local Development Plan for the Maldon District (2014-2029), Maldon District Council had invited the Parish Council to comment on the above documents.

 

The draft Maldon District Affordable Housing and Viability SPD provided guidance on the Council’s approach to delivering affordable housing through new development, in particular through Policies H1, H2 and H5.  It also provided further details on when a viability assessment would be required, how the Council would take viability into account when considering planning applications and what supporting information would be required.

 

The draft Maldon District Specialist Needs Housing SPD provided further information about the Council’s approach to delivering specialist housing, e.g. for older people and those with disabilities, through policies H1, H2 and H3.  This included clarifying the different types of specialist housing required in the District, the locational and accessibility requirements for specialist housing schemes and what supporting information would be required.

 

Both SPDs would be consulted upon up to Thursday, 31st May 2018 in line with Regulation 13 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

 

It was agreed that Members would inform the Clerk before the deadline if they wished to submit any comments to Maldon District Council about these supplementary planning documents.

 

North Western Area Planning Committee: The Parish Council was asked if its representative would like to address the Committee on the following planning application at its meeting to be held on 14th May 2018:

 

  • FUL/MAL/18/00288 Installation of a step lift. Raised platform with guard rails, base and landing platform for steplift, concrete path around platform and steplift base. Widening of existing entrance door opening and fitting new entrance door and frame. 9, The Glebe, Purleigh.

 

It was agreed not to send a representative to the North Western Area Planning Committee.

 

Maldon District Council: Removal of the parish trigger and the withdrawal of paper plans from Parish Councils: Members noted that the Director of Planning and Regulatory Services had responded to the Chairman of the Dengie Hundred Group of Parish Councils regarding the District Council’s decision to stop providing Parish and Town Councils with copies of paper plans.

 

The Director of Planning and Regulatory Services had explained that the withdrawal of paper copies of planning applications to parishes had been a difficult decision for the Council to reach. Whilst he understood the frustration that this may have caused to a number of Town and Parish Councils, as well as residents, it was part of an on-going exercise to ensure that Maldon District Council was able to provide the most appropriate and highest level of service to all residents of the District in these times of austerity and into the future. Maldon District Council would not therefore be providing any financial support to Town and Parish Councils for the provision of equipment.

 

Members noted that Maldon Town Council was also dissatisfied with the District Council’s handling of this issue. The Chairman of the Maldon Town Council’s Planning Committee had been lobbying Maldon District Council about the removal of the parish trigger for some time with little or no response. He was aware that this was a subject which was of interest to many local parish councils, as well as the recent move to stop sending out paper plans, especially for those councils with a poor broadband service.

 

He was therefore organising a meeting of Maldon District Parish and Town Councils to discuss the current situation and to agree a co-ordinated approach to the District Council to find a better solution to the current impasse on both issues. Joy Darby from the Essex Association of Local Councils (EALC) had also been invited to attend the meeting which would be held on Wednesday, 30th May at 7.30 p.m. in Maldon Town Hall.

 

It was agreed that the Chairman and Clerk would attend the meeting, along with any other Councillors who were interested and available.

 

Members also noted that the National Association of Local Councils (NALC) had advised the Parish Council that if a planning authority was ‘going paperless’, and it had told the Parish Council that it would no longer send copies of planning applications to it, the Parish Council would want to know if it had a right to still receive paper copies of planning applications if it had no broadband.

 

Paragraph 8 of Schedule 1 to the Town & Country Planning Act 1990 (the 1990 Act) provided that a Parish Council may request in writing that the Local Planning Authority notified the Parish Council of planning applications in their area. If the Parish Council had requested to be notified of planning applications, the planning authority must notify the Parish Council of (i) any relevant planning application, and (ii) any alteration to that application accepted by the authority.

 

According to NALC the precise wording of para 8 (4) provided a possible answer to the Council’s problems because it stated:

 

“A [planning] authority shall comply with a duty under this paragraph to notify a [parish] council of an application by:

 

a) Sending the council a copy of the application; or

b) Indicating to the council the nature of the development which was the subject of the application and identifying the land to which it relates, and any notification falling within paragraph (b) shall be in writing.”

 

The wording of paragraph 8 (5) described the duty of a planning authority to notify a Parish Council of an alteration to a planning application as ‘sending a copy of the alteration to the Council or informing the Council in writing of its general effect’, but they need not notify a council of an alteration which in their opinion was trivial

 

It was agreed to follow NALC’s advice and write to Maldon District Council’s Director of Planning and Regulatory Services (copying in the Chief Executive) to explain the consequences of the Planning Authority’s paperless initiative for a council without broadband and to notify them that the paperless initiative was subject to their responsibilities in paragraph 8(4) and (5) of the Schedule 1 to the 1990 Act. In other words, the Planning Authority must send copies of planning applications or write to the Council about the planning applications in its area. The same duty would apply in respect of alterations to planning applications unless the Planning Authority determined the alteration was trivial.

 

13/05/18 HIGHWAY MATTERS

 

13.1/05/18 Road Closure: Slough Lane: Members noted that Slough Lane would be closed for a period of ten days commencing 15th May 2018 whilst BT undertook spine cabling works.

 

13.2/05/18 Other highway matters: Speed enforcement in the parish: Members noted that Adrian Rayner (Community Protection Team Leader) had forwarded the list of roads the Parish Council had asked for speed enforcement to be undertaken in to Essex Police, who would inspect the sites and then allocate site codes so that District Council Officers could commence enforcement (Chelmsford Road, Fambridge Road, Hackmans Lane and Maldon Road).

 

Temporary footpath closures: The Essex County Council (Footpath 3 & 5, Cold Norton and Footpath 11, Purleigh) (Temporary Prohibition of Use) Order 2018: Members noted that Essex County Council intended to make the above Order under section 14(1) of the Road Traffic Regulation Act 1984.

 

Effect of the order: To temporarily close the following lengths of Footpath 3 & 5, Cold Norton and Footpath 11, Purleigh in the District of Maldon:

 

Footpath 3, Cold Norton:

From its junction with Flambirds Chase, east for a distance of approximately 575 metres up to the parish boundary where it become Footpath 13, Purleigh.

Footpath 11, Purleigh/ Footpath 5, Cold Norton:

From its junction with Flambirds Chase, south for a distance of approximately 1620 metres up to where it become Footpath 4, Stow Maries.

 

The alternative route for the above footpath closures would be via: Hackmans Lane, Flambirds Chase, Footpath 3, Stow Maries, Footpath 19, Stow Maries and vice versa.

 

The temporary closures were scheduled to commence on 20th May 2018, 21st July 2018 and 22nd July 2018 between the hours of 9:00 a.m. and 6.00 p.m. or where appropriate signs were showing and weather permitting, and were required for the safety of the public while Fly-ins and Air Displays at Stow Maries Great War Aerodrome took place.

 

Members noted that the Orders would come into effect on 20th May 2018 and may continue in force for 6 months or until the events had been completed, whichever was the earlier.

 

14/05/18 PLAYING FIELD AND OPEN SPACES

 

14.1/05/18 Children’s Play Area: Monthly report: In the absence of Mr. Ash no report was given. He had advised the Parish Council however that he had carried out his weekly inspections of the Children’s Play Area and that all items of play equipment therein had appeared to be in a satisfactory condition, apart from the Playground Inspector’s recommendations below.

There had been also been a reduction in mole activity.

 

14.2/05/18 To receive a report of the annual inspection of the children’s play area: Members noted that Aviva had included the following Endorsements in the Parish Council’s Insurance Policy (24414511CHC with Came & Company) regarding playground inspection:

 

  • The insured must ensure that in connection with playground and amusement devices (including sand pits and paddling pools) all equipment is manufactured and installed to the appropriate standard and maintained in good condition; is inspected, by a competent person, at least weekly and all defects or risks to health or safety immediately rectified or the equipment or device taken out of use.

  • The insured will erect where necessary suitable signs detailing any information that is necessary for the safe use of the equipment device or facility clearly stating any restrictions on its use.

 

Members noted that the children’s play area had been inspected by Alan Lingley (RP11 Annual Inspector) on 16th April 2018 and had been awarded an overall risk assessment of: 15 – Moderate Risk compared with 9 – Low Risk in 2017. This increase in risk appeared to be largely due to the see-saw.

 

As the increased risk assessment was largely attributable to the condition of the see-saw, members agreed to remove the see-saw and Mr. Bardwell and Mr. Potter agreed to meet on site on Saturday, 12th May 2018 to determine the best method of removing it.

 

The Inspector’s other recommendations were noted by the Parish Council and it was agreed to pass a copy of his report to Mr. Ovel, the Parish Council’s groundsman, and ask him to attend to the minor maintenance issues highlighted therein.

 

Members noted that the Parish Council had allocated the sum of £500 in the precept 2018/2019 for the playground inspection and maintenance costs.

 

14.3/05/18 Pavilion security - Key holder arrangements: Members were reminded that at the April 2018 meeting it had been agreed to purchase a SC100 Mortice Deadlock at a cost of £215 plus VAT, but before the Parish Council placed the order Mr. Bardwell had agreed to find out from Barry Bros Security how many keys were supplied with the original lock and what, if any, discount would be available when purchasing up to 40 keys. Members would then consider charging prospective key holders a refundable deposit before issuing them with a key. (Min 7.6/04/18).

 

Mr. Bardwell had subsequently negotiated the following discount on behalf of the Parish Council:

 

Keys @ £10 each at point of order and £20 off the lock, making the total sum payable £595.00.

 

It was agreed that S.P. Bardwell Ltd would order and purchase the lock and keys from Barry Bros Security and then invoice the Parish Council for the amount paid.

 

It was also agreed that the Clerk and Mr. Potter would purchase numbered and engraved key fobs to be given out to key holders once the dimensions of the hole in the keys was known.

 

When issuing keys to Pavilion users, prospective key holders would be warned that there would be a charge of £40 if a replacement key was required.

 

Privacy by design: As this would involve creating a new data base, it was agreed that prospective key holders would be made aware of the Parish Council’s privacy policy and advised that the data collected from them would be restricted to name, address, telephone number or email address and would be retained until they were no longer a key holder and had returned their key to the Parish Council. A privacy notice would be incorporated into the key holder’s agreement with the Parish Council, explaining that key holders’ data would only be shared with the Police if an incident occurred and would not be sold to or shared with any other parties.

 

14.4/05/18 To review the new system of disposing of grass cuttings from the cricket square on the playing field: Members noted that Andrew Macmorland, the Parish Council’s grass cutting contractor, had advised that sprinkling the grass cuttings from the cricket square on the playing field (avoiding the croquet lawns) had not made any difference to the fulfilment of his contract.

 

14.5/05/18 Posts on The Common adjacent to Howe Green Road: Members were reminded that at the April 2018 meeting the Parish Council had noted that the posts were rotting and therefore looked unsightly and were no longer fit for purpose. It had therefore been agreed to approve the purchase of small Chestnut stakes from Peter Grimes up to a value of £200 between meetings. (Min 7.8/04/18).

 

Mr. Potter reported that he would proceed to buy the posts, but their installation would have to be postponed until Essex and Suffolk Water had put in a new water main in Howe Green Road which was scheduled to take place in the next few months.

 

14.6/05/18 Other playing field and open spaces matters: Football/Cricket Club liaison: Mr. Potter reported that the Football Club was dissatisfied with the treatment it was receiving from the Cricket Club and that disputes had arisen over the use of the roller and white lining machines.

 

Mr. Oliver agreed to discuss the matter with the President of Purleigh Cricket Club and ask him to mediate between the clubs, to avoid the financial loss which would occur if the Football Club decided to stop hiring the facilities.

 

Purleigh Community Fund: Plans to revitalise the Children’s Play Area: Members noted that members of the Purleigh Community Fund had asked the Parish Council to pay for the 4 benches plus fixings from Rustic Garden Furniture Ltd at a cost of £1,080.00 agreed when the Parish Council set the precept 2018/2019 in January (Min 8.4/01/18). Rustic Garden Furniture Ltd apparently needed a deposit, so the Clerk had asked the Purleigh Community Fund to provide the Parish Council with a pro forma invoice.

 

The Parish Council had subsequently received an invoice for the full amount.

 

As it was not the Parish Council’s usual practice to pay either the full amount of an invoice for goods not received or a substantial deposit, Mr. Potter agreed to discuss the matter with Rustic Garden Furniture Ltd to explain the Parish Council’s financial protocols.

 

Lack of water pressure at the Pavilion: Members noted that the Parish Council had reported the lack of water pressure at the pavilion twice to NWG Business (Wave) between meetings as the showers were currently inoperable and the cricket club was concerned that without adequate watering the cricket square could pose a health and safety risk to players, due to cracks causing the ball to bounce erratically.

 

It was agreed to continue to put pressure on the water company to rectify the situation.

 

 

 

 

 

15/05/18 The General Data Protection Regulations (GDPR)

 

Members noted that Ian Phillipson, Maldon District Council, and now the Parish Council’s, Data Protection Officer had forwarded a GDPR compliant Privacy Statement, Privacy Policy and Data Breach Procedure for use by participating councils. This would replace some of the policies the Parish Council already had in place.

 

It was agreed to adopt the Privacy Statement, Privacy Policy and Data Breach Procedure supplied by Maldon District Council without amendment.

 

An additional requirement would be to henceforth maintain an annual Document Destruction Record which must be numbered and contain the following fields:

  1. Document/data destroyed (brief description)

  2. Reference/ file name

  3. Reason for destruction (e.g. reference from Document Retention Schedule)

  4. Method of destruction

  5. Officer authorising destruction

  6. Date of destruction

NALC Update on the GDPR and Data Protection Bill issued on 26th April 2018.

The Parish Council noted that:

      The Government had tabled an amendment to its own Data Protection Bill to exempt all parish and town councils and parish meetings in England and community and town councils in Wales from the requirement to appoint a Data Protection Officer (DPO) under the General Data Protection Regulations.

      Officials from the Department for Culture, Media and Sport had confirmed with NALC that all other measures would still apply, but that appointing a Data Protection Officer to support a council’s approach to data protection would be discretionary but regarded as good practice and evidence of a Council’s good governance and would show its commitment to compliance with the Regulations.

      NALC had been lobbying hard for a proportionate regime that worked for the sector and reflected its size and data usage, and addressed the new burden of the DPO requirement in particular, especially for small councils and parish meetings. It therefore welcomed the amendment and would be briefing MPs accordingly in advance of the Bill’s Report stage which was expected to take place within the next few weeks.

       Discussions with government and the Information Commissioners Office would continue on this issue and work was on-going to establish a new sector-led Joint Information Governance Group (JIGG) which would shape the sector’s approach to information governance, data protection and cyber security.

Members noted that Maldon District Council would continue to offer the services of its Data Protection Officer as previously advised, regardless of whether the exemption did or did not become law.

Working on the basis that the amendment did become law and the DPO appointment was optional, the Parish Council had been asked to re-confirm its decision to appoint Maldon District Council’s Data Protection Officer.

The Parish Council unanimously resolved to appoint Ian Phillipson, Maldon District Council’s Data Protection Officer as Data Protection Officer to Purleigh Parish Council, on the same terms as those approved at the April 2018 Parish Council meeting (Minute 8.1/04/18).

A copy of NALC’s Legal briefing L04-11, ‘Councillors’ Notification under the Data Protection Act 1998’ was placed in the circulation folder for Members’ information.

 

Members noted that the Clerk had attended the EALC’s CCTV Briefing on Saturday, 28th April 2018 and a meeting with Ian Phillipson (Maldon District Council’s Data Protection Officer) on Tuesday, 1st May at Maldon Town Council’s Offices. Mr. Phillipson would also be visiting the Parish Council’s office on Monday, 14th May 2018 to assess the Council’s compliance with the GDPR thus far (including an appraisal of the office, computer and the data stored therein).

 

CCTV

Members noted and approved an amended CCTV Policy and new Subject Access Request Form along with the draft results of a Privacy Impact Assessment into the operation of a surveillance scheme at the Pavilion conducted by the Clerk and Mr. Bardwell.

 

  1. The Parish Council confirmed that the cameras did not record images of any private property or areas, including neighbouring gardens and residential properties.

  2. It was agreed to purchase and install GDPR compliant signs at all entrance points to the cameras’ fields of vision.

  3. The Parish Council confirmed that 14 days recording before the data was over written was appropriate.

  4. Members noted that the data recorded was encrypted and password protected.

  5. The security of the CCTV equipment’s storage was also reviewed.

  6. The Parish Council agreed to take out a maintenance contract with Bradling Security which would involve an annual inspection of the equipment once the initial 12 months guarantee of the equipment had elapsed.

  7. It was agreed to notify the Information Commissioner and Essex Police that the Parish Council was operating a surveillance scheme at the Pavilion.

 

16/05/18 TO CONDUCT THE ANNUAL RISK ASSESSMENT

 

16.1/05/18 The Risk Assessment: Members noted that the format of the Risk Assessment was the same as that carried out by the Council in May 2017 (Minute 17/05/17).

 

The Parish Council noted that the audit regime placed emphasis on local councils strengthening their own corporate governance arrangements, improving their stewardship of public funds and providing assurance to taxpayers. The Parish Council therefore carried out a thorough risk assessment which took steps to identify key risks facing the Council; evaluated the potential consequences to the Council if an event identified as a ‘risk’ took place, and decided on appropriate measures to avoid, reduce or control the risk and its consequences.

 

16.2/05/18 Matters arising from the Risk Assessment:

 

1. Financial risks:

1. The cost of elections and bye-elections: Members noted that Maldon District Council had advised that henceforth Parish Councils should set aside the sum of £1,500 in their budgets towards the cost of contested elections, bye-elections and polls. During the precept discussions in January 2018, the Parish Council had decided not to allocate any money under this heading for the forthcoming financial year (See Minute 8.4/01/18).

 

2. The General Data Protection Regulations 2018: Members noted that the newest and potentially most serious risk would be if the Parish Council were found guilty of a data breach by the Office of the Information Commissioner (ICO) and was fined and/or made to compensate the data subject involved.

 

It was noted that the DPO had advised that as soon as any breach occurred he must be notified at once as there was a legal requirement to report it to the ICO within 72 hours. He would need to know what data had been lost, how and why it had happened, the content, and whom it affected. Breaches could be a result of phishing, human error or simply leaving a document in the pavilion after a meeting. In the case of a breach it was imperative that the Parish Council could demonstrate its commitment to compliance with the GDPR (e.g. correct policies, data audit and document destruction records in place, evidence of training for staff and councillors and that the data breach procedure had been followed to the letter and then recorded).

 

Members noted that Came & Company (the Parish Council’s insurers) had confirmed that the Legal Expenses cover currently provided within the Parish Council’s Aviva policy provided a legal defence and would meet compensation costs for a civil claim made against the Parish Council for compensation under Section 13 of the 1998 Data Protection Act, which was the current legislation relating to data protection.

 

There was a limit payable of £100,000 in respect of any one claim.

 

With the new General Data Protection Act due to replace the current legislation in May 2018, Came & Company were expecting the insurers to amend the wording within the Legal Expenses section of the Council’s policy to provide similar defence and compensation cover for a civil claim, and it would update its clients in the near future once this had been clarified.

 

With regard to data breach fines levied by the Information Commissioner or any other regulatory authority; as these would arise from essentially breaking the law, the policy would not respond to meet such costs as had always been the case. Insurers would not provide compensation cover for such fines, only civil claims were insured.

 

If the Parish Council was interested in arranging a more comprehensive Cyber Crime and Data policy, to cover events such as a data breach, Came & Company had forwarded some information and also an application form to complete and return if interested, so that quotations could be obtained on the Parish Council’s behalf, however, the premium was likely to be in the region of £1,000 to £1,250.

 

The DPO had also advised Parish Councillors to consider having an email address solely to receive Parish Council related information.

 

It was agreed not to:

  1. Ask Came & Company to obtain quotations for a Cyber Crime and Data Policy as the vast majority of the data processed by the Council was low risk (CCTV images being the only exception).

  2. Create corporate email addresses for Parish Councillors, as the information sent to Councillors by the Clerk was not sensitive.

2. Risks relating to liability

 

Councillor action: Members noted that in light of recent high profile litigious cases, clerks had once again been asked to remind Members that all official communication (including letters and emails) with outside agencies, government departments, other councils and the public should be conducted through the clerk unless by specific resolution of the council. Councillors were respectfully reminded not to sign themselves Parish Councillor, add the description Parish Councillor beneath any other personal or professional designation, or use personal social media under this guise. The exception, unless by specific resolution of the council, being when resigning from Office, when Councillors should tender their resignation through the Chairman rather than the clerk. This was especially important since the introduction of the General Data Protection Regulations 2018 whereby any device used to process personal data in the Parish Council’s name became part of the Parish Council’s data set.

 

16.3/05/16 To review the effectiveness of the system of internal control: Pursuant to the Local Audit and Accountability Act 2014 and the Accounts and Audit Regulations 2015 the Parish Council conducted a review of the effectiveness of its systems of internal control. The findings of the review were then considered by the Parish Council, prior to Members approving the Annual Governance Statement prepared in accordance with the proper practices in relation to internal control (see 17.1/05/18 below).

 

Members noted that John Smith-Daye, (Lambert Chapman LLP) was the Parish Council’s independent (internal) auditor. As a member of Lambert Chapman Chartered Accountants, the Parish Council was entirely confident of Mr. Smith-Daye’s suitability for the role.

 

16.4/05/18 To review the Parish Council’s internal audit procedure: The Parish Council agreed not to make any amendments to its internal audit procedure and affirmed that pursuant to Regulation 4 of the Accounts and Audit (England) Regulations 2011:

 

‘The relevant body is responsible for ensuring that the financial management of the body is adequate and effective and that the body has a sound system of internal control which facilitates the effective exercise of that body’s functions and which includes arrangements for the management of risk’

 

16.5/05/18 To receive a report from the internal auditor: Members noted and approved the contents of the Chairman’s report to the Parish Council, which had been written in his capacity as the Council’s internal auditor for 2017/2018.

 

16.6/05/18 To note the powers under which income and expenditure 2017/2018 were received and spent: Members noted the legislative powers under which income and expenditure 2017/2018 had been received and spent and were satisfied that the Parish Council’s financial transactions had been carried out within the powers available to it.

 

16.7/05/18 To review the Parish Council’s powers and duties: Members noted the powers available to Parish Councils and the duties imposed upon them. Members were satisfied that the Parish Council’s activities had been carried out within the legal powers available to it and that it remained eligible to use the General Power of Competence (Localism Act 2011).

 

16.8/05/18 To review the Parish Council’s insurance policy: The Parish Council noted the cover and conditions associated with its Insurance Policy number 24414511 CHC with Came & Company, Parish Council Insurance (underwritten by Aviva) and that the Parish Council’s Long Term Agreement (LTA) was due to expire on 31st May 2018.

 

It was noted that Came & Company had not yet confirmed the renewal premium for 2018/2019 and that the premium for 2017/2018 had been £1,386.69.

 

The Parish Council agreed that it would renew its insurance policy with Came & Company between meetings, and that it would accept a new Long Term Agreement with the company having been very pleased with the service provided by the company during the past three years:

 

16.9/05/18 To review the Parish Council’s Asset Register: Members did not suggest any amendments to its asset register which showed the Parish Council having assets to the value of £341,827.26 at close of business on 31st March 2018 compared with £309,781.42 at the close of business the previous year.

 

16.10/05/18 To review the Parish Council’s Financial Regulations: The Parish Council did not make any amendments to its Financial Regulations, which had been adopted by the Parish Council in May 2014 (Minute 15.10/05/14) and amended in May 2016 (Minute 18.10/05/16).

 

16.11/05/18 To review the duties of the Responsible Financial Officer: It was agreed not to amend the duties of the Responsible Financial Officer approved by the Parish Council at the May 2017 Parish Council meeting (Minute 17.11/05/17).

 

16.12/05/18 To review the Parish Council’s Code of Practice for Handling Complaints and Code of Conduct Matters: Members noted that in June 2012 the Parish Council had adopted Maldon District Council’s Code of Member Conduct (See Minute 7/07/12). Members had also completed, or agreed to complete, the Register of Members’ Interests produced by Maldon District Council as required by the Relevant Authorities (disclosable Pecuniary Interests) Regulations 2012 (SI 2012/1464) which had come into force on 1st July 2012. The Parish Council had also fulfilled its obligation to publicise the adoption of the new Code of Member Conduct.

 

It was agreed not to make any changes to the Parish Council’s Code of Practice for Handling Complaints or to its Code of Conduct.

 

16.13/05/18 To review the measures taken to comply with Equality legislation: The Parish Council agreed not to make any changes to its Equality Statement and was confident that it complied with its public sector equality duty contained within the Equality Act 2010 (s149).

 

The Parish Council also continued to fulfil its specific duties under paragraph (2a) (section 5) of the Race Relations Act (Statutory Duties) Order 2001. The specific duty of employment being to monitor, by reference to the racial groups to which they belonged, the numbers of staff in post and applicants for employment, training and promotion and to publish the results of the monitoring annually.

 

To meet the specific duty the Parish Council had:

 

  1. Collected the following data.

  2. Analysed it to detect any patterns of inequality.

  3. Published it at the Annual Parish Meeting held on 26th April 2018 (the Minutes of which, once approved, would be published on the website www.purleigh.com) and in the Annual Report to parishioners.

 

Purleigh Parish Council

 

Number of Employees

1

Ethnic origin

White, British

Applicants for training

1

Ethnic origin

White, British

Employees who have received training

1

Ethnic origin

White, British

Employees promoted

Not applicable

 

No patterns of inequality had been detected in the data.

16.14/05/18 To review the Parish Council’s compliance with the Freedom of Information Act 2000: Members noted that the Parish Council was fully compliant with the Freedom of Information Act and had renewed its registration as a Data Controller. The Parish Council had also complied with the requirement to register each year as a local authority and had adopted and published a publication scheme.

 

16.15/05/18 To Review the Parish Council’s Publication Scheme: The Parish Council agreed not to make any changes to its publication scheme.

 

16.16/05/18 To review the Parish Council’s Document Retention Policy: Members noted that in May 2009, in part to make it easier to comply with requests for information under the Freedom of Information Act, the Parish Council had adopted a Document Retention Policy.

 

Members noted and approved two amendments to the Policy, firstly the Parish Council now used the 10th Edition of Arnold-Baker on Local Council Administration published in 2016. Secondly, Clerk’s notes were retained for a year but were anonymised (apart from Councillors, the Clerk and other officials) to comply with the GDPR.

 

16.17/05/18 To review the Parish Council’s compliance with s17 of the Crime and Disorder Act 1998 as amended: The Parish Council was satisfied that it complied with s17 of the Crime and Disorder Act 1998.

 

16.18/05/18 To review the Parish Council’s Community Engagement Strategy: The Parish Council agreed not to make any amendments to its Community Engagement Strategy.

 

16.19/05/18 To review the Parish Council’s Training Needs Strategy: It was agreed not to make any amendments to the Parish Council’s Training Needs Strategy.

 

Members noted that during the year the Clerk had attended training on: The General Data Protection Regulations 2018 (4 courses); the use of CCTV and surveillance, Community led housing; Coastal communities and the Bradwell legacy; the Local Development Plan; Maldon District Council’s ‘sense of place’ and marketing opportunities; the work of Crimestoppers; Homelessness and the law; the Maldon District Design Guide; the Recreational Avoidance Mitigation Strategy and had also attended an open forum on local government law as part of the Society of Local Council Clerk’s (SLCC) annual training day.

 

The Clerk also sat on the judging panel of grant applications to Essex County Council’s Community Initiatives Fund and was a member of the SLCC.

 

Councillors had not received any training between May 2017 and April 2018, although the sum of £200 had been allocated in the budget 2016/2017 for training course fees. The sum of £810 had been allocated for training purposes in the 2018/2019 budget (to cover Chairman’s day training, Playground inspection course; CCTV briefing and ongoing GDPR training).

 

16.20/05/18 To review the Parish Council’s Tree management strategy: Members noted that at the May 2014 Parish Council meeting (Minute 15.2/05/14) the Parish Council had adopted a tree management strategy and had agreed to inspect its tree stock in May each year with a further inspection of any trees identified as needing further monitoring each October. It was agreed that the inspections would be carried out by a minimum of three Parish Councillors. During the inspections photographic evidence may be collected for comparative purposes.

 

During the financial year ending 31st March 2018 the Parish Council spent £50 maintaining its tree stock compared with £460 in 2016/2017 and £1,145 in 2014/2015.

 

Members noted that at the SLCC’s annual training day, in light of a recent high court decision which found a local authority to have been negligent following the death of a child from a falling tree branch, both the insurance company representative and the local government legal expert present had urged local councils to have any high risk trees ‘professionally inspected’. The Council in question had kept records of its annual tree inspections, but as they hadn’t been conducted by a ‘professional’ their conclusions had been found to be lacking credibility and the Council had been found guilty of causing death by negligence.

 

It was agreed that all Parish Councillors who were available would carry out the annual inspection of the Parish Council’s tree stock meeting at All Saints Church. Mr. Potter agreed to liaise with Members to arrange a suitable date.



Members agreed not to make any changes to the Parish Council’s Tree Management Strategy.

 

16.21/05/18 To review the Parish Council’s Pavilion risk assessment: Members noted that the Parish Council was required to carry out periodic risk assessments at the pavilion based on the guidance in the Health & Safety Executive’s Five Steps to Risk Assessment which were to:

 

  1. Identify the hazards

  2. Decide who might be harmed and how

  3. Evaluate the risks and decide on precautions

  4. Record findings and implement them

  5. Review the risk assessment and update if necessary.

 

The Parish Council did not have a legal requirement to record the findings of these risk assessments however, as less than five people worked at the Pavilion, and repairs, cleaning and maintenance were done by self-employed workers who had responsibility for their own health and safety.

 

The last full council risk assessment of the pavilion had been carried out in May 2014 (Minute 15.2/05/14) when the Parish Council had been confident that the risks identified in the document were continuously monitored by Councillors and the Clerk who all used the Pavilion throughout the year at different times during the day and in the evening by virtue of their membership of different clubs and organisations. The Parish Council also received regular reports on the condition of the building from Mrs. Dilworth who cleaned it and from the various user groups.

 

The Parish Council did not think the Pavilion showers were likely to harbour legionella bacteria because water isn’t stored or re-circulated as part of the system.

 

The Parish Council did not identify any matters arising from the pavilion risk assessment which required further action.

 

16.22/05/18 To review the Parish Council’s Allotment risk assessment: Members noted that the Clerk and one other Parish Councillor would carry out the annual risk assessment of the allotments at the time of the annual inspection in June or July.

 

16.23/05/18 To review the risk assessment of All Saints Churchyard: Members noted that the Parish Councillors carrying out the annual tree inspection would also carry out the annual risk assessment of All Saints Churchyard and carry out the outstanding repairs to the memorials.

 

 

 

 

17/05/18 FINANCIAL MATTERS

 

17.1/05/18 To complete the Annual Governance Statement 2017/2018 - Section 1 of the Annual Governance and Accountability Return: The Parish Council prepared and completed the Annual Governance Statement, which was signed by the Chairman and Clerk.

 

Members noted that the Parish Council was required to carry out and report on an annual review of the effectiveness of its systems of internal control and audit, which it had done as part of the annual risk assessment (see 16.3/05/18; 16.4/05/18 and 16.5/05/18 above).

 

The Chairman proposed, and it was unanimously resolved to approve the Annual Governance Statement, in advance of approving the accounting statements for the year ending 31st March 2018.

 

17.2/05/18 To approve and sign the Parish Council’s Income & Expenditure Accounts for the period 1st April 2017 to 31st March 2018: The Parish Council unanimously approved the:

 

  1. Income and Expenditure Account

  2. Balance Sheet and

  3. Supporting Notes for the financial year ending 31st March 2018

 

The Chairman and Responsible Financial Officer signed three copies of the Balance Sheet, which showed the Parish Council to have NET ASSETS in the sum of £28,458.83 at 31st March 2018 (compared with £32,172.10 in the preceding financial year).

 

17.3/05/18 To approve the Accounting Statements 2017/2018 (section 2 of the Annual Governance and Accountability Return) for the year ended 31st March 2018: Mr. Potter proposed and the Parish Council unanimously resolved to approve the Statement of Accounts for the year ended 31st March 2018 (section 2 of the Annual Governance and Accountability Return) dated 4th May 2018, and the Responsible Financial Officer’s explanation of the reasons for any significant variances (+/- 15% and over £150) from the last financial year to this (enclosed with the Parish Council’s accounts).

 

The accounting statements were then signed by the Chairman of the meeting and dated 11th May 2018.

 

Members noted that the Statement of Accounts had been based on the Parish Council’s Accounts 2017/2018 which had been prepared on an income and expenditure basis and that the RFO had signed and dated the Statement of Accounts before they had been presented to the Council.

 

17.4/05/18 Annual Internal Audit Report: Members noted that Mr. Smith-Daye (Lambert Chapman LLP) would complete the Annual Internal Audit Report on Wednesday, 16th May at 12.30 p.m.

 

17.5/05/18 To receive a report of receipts: Members received a report of the following receipts:

 

 

PPFA Pavilion hire

£156.00
   

Table Tennis Club Pavilion hire

£156.00
   

Maldon District Council Precept 2018/2019

£40,000.00
   

Purleigh Quilters Pavilion hire

£40.00
   

HMRC VAT Refund (01/01/18 to 31/03/18)

£113.99
   

Kalma Pavilion hire

£161.25

 

£40,627.24

 

 

17.6/05/18 To approve payments of accounts between meetings: Members noted that there had not been any payments made between Parish Council meetings.

17.7/05/18 To approve payment of accounts to hand and transfers between bank accounts: It was unanimously agreed to approve the following accounts to hand:

 

 

Mrs. Jane Potter

Salary – April 2018 £1,269.00  
 

Less tax

£41.40  
 

National Insurance

£68.04  
 

And Pension Contributions

£73.60  

 

    £1,085.96
       

H.M. Revenue & Customs 

Tax £41.40  
 

National Insurance (employees)

£68.04  
 

National insurance (employers)

£78.25  

 

    £187.69
       

Essex Pensions Fund

Employee contributions    
 

(5.8% pensionable pay)

£73.60  
 

Employer contributions

   
 

(19.2% pensionable pay)

£243.65  
 

Administration charge

   
 

(8% employee contributions) 

£5.89  
      £323.14

Mrs. R. Dilworth

Pavilion cleaning – April    

 

20 hours @ £8.00 per hour   £160.00
       

NALC

Subscription to the    

 

Local Council Review   £17.00
       

CPRE

Subscription 2017/2018   £36.00
       

RBS Invoice Finance Ltd

Printer toner £145.66  

 

Stationery £62.69  

 

VAT £41.67  

 

    £250.02
       

 

Photocopying £18.60  

 

VAT £3.72  

 

  £22.32  

 

    £272.34
       

A.G. Macmorland

Grass cutting – April £515.00  

   Farming Partnership 

VAT £103.00  

 

    £618.00
       

NWG Business

Water Re: Allotments   £280.42
       

Mrs. Jane Potter

Petty Cash – Reimbursement    

 

Postage   £19.32
       

EALC

Course fees:    

 

Councillor training days 1 & 2    

 

Re: Colin Ash   £170.00
       

EALC

 Course fees:    

 

Councillor training days 1 & 2    

 

Re: Steven Bardwell   £85.00

 

    £3,254.87

 

 

Transfers: Members noted and approved the following transfer between Bank Accounts:

 

  1. On 9th May 2018 the sum of £37,502.37 had been transferred from the Community Current account (40731080) to the Business Premium Account (80731099) to leave approximately £1,500 in the current account, having paid the accounts to hand at the Parish Council meeting held on 11th May 2018.

 

Bank reconciliation as at 30th April 2018: A bank reconciliation for the period 1st April 2018 to 30th April 2018 was carried out by Mr. Bardwell and approved by the Parish Council as follows:

 

 

Statement of Accounts:

 

 

 

Receipts:

£71,150.24 Barclays Bank Plc:  

Expenditure

£ 3,011.67 Current account £41,848.25

 

  Business Premium Account £10,946.17

 

  Historic Buildings Fund £8,774.60

 

  Miss Pawsey’s Legacy £6,519.55

 

________ Petty Cash £50.00

 

£68,138.57   £68,138.57

 

 

 

 

17.8/05/18 To approve a list of regular Direct Debits and Standing Orders:

 

Standing Orders: Members noted and approved that the Parish Council had two standing orders in place relating to the ground rent for the allotment site in Chelmsford Road and the licence fee for the pedestrian footpath in Church Hill from Pump Corner to Fairfields.

 

Date

Payee

Amount (£)

1st April

Greenwood South Western

5.00

24th September

Chelmsford Diocesan Glebe Management

20.00

 

Variable Direct Debits: Members noted and approved that the Parish Council had one variable Direct Debit in place to BT Group PLC for payment of the Clerk’s telephone account. This was taken quarterly.

 

18/05/18 CORRESPONDENCE

 

Maldon District Council / Dengie Hundred Group of Parish Councils

Cybercrime presentation: Members noted that the opportunity had arisen courtesy of Simon Mitchell from Maldon District Council and Wendy Stamp, Chairman of the Dengie Hundred Group of Parish Councils to invite representatives from Purleigh Parish Council to attend a presentation on Cybercrime by a representative of Essex Police.

 

The event would be held on Wednesday, 20th June at 7.15 p.m. for a 7.30pm start in the Parish Hall, Summerhill, Althorne, Essex, CM3 6BY, and would last for approximately 1 hour plus questions.

 

Spaces would be limited as the event was primarily for Parish Clerks and Parish Councillors from the Dengie Hundred but others were welcome on a first come first served basis.

 

It was agreed that Mr. Rayner and Mr. Bardwell would attend on behalf of the Parish Council. 

 

Selectra: UK Government Smart meter rollout

Members noted that the Parish Council had been contacted by Selectra who had advised that the Government was rolling out smart meters into all homes and businesses before 2020. However, research showed that a huge percentage of the population were still not aware of the options available. 

 

Working in conjunction with the smart meter authorities nationwide, Selectra were ensuring that all local councils had up to date, correct information on their websites to ensure people were fully prepared for this switch. The company would like to put the following links to full guides to domestic and non-domestic smart meters provided to them by the Government on the Parish Council’s website

 

Non-domestic -  

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/236488/Non_Domestic_Leaflet_v_02.pdf

 

Domestic - https://selectra.co.uk/guides/smart-meters

 

As was the Parish Council’s usual practice, it was agreed not to put the links on the parish website.

 

19/05/18 POINTS OF INFORMATION

 

Members did not have any points of information to share.

 

CRIME AND DISORDER ACT 1988 (SECTION 17)

 

Consideration was given to the crime and disorder implications of all decisions made at this meeting.

 

There being no further business, the Chairman closed the meeting at 9.25 p.m.