ON FRIDAY, 10th MARCH 2017, AT 7.30 P.M.


Members present: Mr. G. Strathern (Chairman), Mr. N. Arthur, Mr. C. Ash, Mr. S. Bardwell, Mr. B. Oliver, Mr. S. Potter, Mr. G. Rayner.


Also in attendance: Mrs. Jane Potter (Clerk).


Eight members of the public attended the open session prior to the start of the meeting as did Mr. John Archer (District Council Ward Member) and Mrs. Penny Channer (County Council Ward Member).


Part of the meeting was attended by three members of the public.




Apologies were received from Miss Sue White (District Council Ward Member) who was unable to attend as an earlier engagement was running late.




The Chairman and Mr. Ash declared an interest in Agenda item 5.2/03/17: Current application reference FUL/MAL/17/00236.


There were no applications for dispensations from the provisions of the Localism Act 2011.


3/03/17 THE MINUTES OF THE MEETING OF PURLEIGH PARISH COUNCIL HELD ON 10TH FEBRUARY 2017 having been circulated to all Members, were approved, and signed by the Chairman.




4.1/03/17 Clerk: 9/02/17 Allotment matters: Members noted that Matt Oliver had thanked the Parish Council for waiving his rental fee for 2017/2018 and informed the Council that he would burn the clippings at the front of the site on his plot as soon as lighter evenings and weather conditions permitted.


The Parish Council was also asked if it would be possible to provide some more manure for use on the site. The Chairman agreed to deliver some manure to the site and to let the Clerk know in advance so that all allotment holders were informed and prepared.


10.2/02/17 To consider a request for a grant from the Citizens Advice Bureau: Members noted that Lucy Bettley (Bureau Manager) had written to the Parish Council thanking Members for their generous donation. Her letter was placed in the circulation folder for Members’ information.


4.2/03/17 Members’: Members did not have any matters arising from the February meeting to report.




5.1/03/17 Decisions taken between meetings: Members noted that the Parish Council had not made any recommendations on planning applications between meetings.


5.2/03/17 Current applications: FUL/MAL/17/00015. Variation of condition 3 and condition 5 on approved planning permission FUL/MAL/15/00050 (Change of use of barn to B1 offices – resubmission of FUL/MAL/14/00801. The Barn, Fambridge Road, Mundon. Mrs. Beverley Corcoran.





HOUSE/MAL/17/00133 Infill glazing to original car port including patio doors. Infill brickwork and windows to original garage doors. Purleigh Grange, Chelmsford Road, Purleigh. Mr. Gary Pulham.




FUL/MAL/17.00236 Retrospective – Extension of residential curtilage, erection of outbuilding, creation of swimming pool, screening wall and access within the extended curtilage. Proposed alteration to design of outbuilding and landscaping. (Amended re-submission of 16/00633/FUL). Rudley Oaks, Chelmsford Road, Purleigh. Mr. John Lawrence.


The Chairman and Mr. Ash, having declared an interest in this application, played no part in the formulation of the Parish Council’s recommendation.




COUPA/MAL/17/00232 Prior approval of change of use from agricultural to a dwellinghouse and associated operational development. Land adjacent Purleigh Law, Walton Hall Lane, Purleigh. Mr. Keith Gower and Mr. Seumas Ascott.




HOUSE/MAL/17/00237 Proposed single storey rear extension. 14 The Glebe, Purleigh. Mr. James Osborn.




FUL/MAL/17/00231 Change of use from existing veterinary practice to B1 inclusive of outbuildings and parking. Former Veterinary Surgery, Chelmsford Road, Purleigh. Mr. Gary Pulham.


The Parish Council RECOMMENDED REFUSAL on the grounds that the application was inaccurate and misleading in that there was not an existing veterinary practice on the site, and there hadn’t been a practice on the site for well in excess of ten years. In reality therefore the building in question must now have reverted to merely the status of a domestic shed ancillary to the enjoyment of Purleigh Grange.


5.3/03/17 Notification of appeals:

Town and Country Planning Act 1990 Appeal under s174.

Appeal by: Mr. Michael King

Site address: Oakfield Farm, Hyde Chase, Purleigh.

Appeal reference No: APP/X1545/C/16/3153960

Enforcement reference No: ENF/13/00260/CU

Appeal start date: 28th July 2016


Town and Country Planning Act 1990 Appeal under s174.


Members were reminded that an appeal had been made to the Secretary of State against an enforcement notice issued by Maldon District Council. It was noted that the inquiry was due to start on 14th March 2017 at 10.00 a.m. in the Council Offices, Princes Road, and was expected to last one day.


5.4/03/17 Maldon District Council planning decisions: Members noted that Maldon District Council had APPROVED the following planning applications:

  • WTPO/MAL/16/01485: TPO 8/75 T1 Willow - Reduce to a height of approx. 2.5m. T2 Oak - Cut back from overhead cables to provide at least 1m clearance. T3 Oak - Pollard to a height of approximately 2.5m. T4 Cherry - Fell to leave a 2m stem. T5 Oak - Shorten deadwood to stabilise and reduce risk of breaking out. T6 Oak - Reduce limb overhanging neighbours property by 3-4m and prune the height by no more than 2m to balance crown. T7 Cherry - Fell to ground level. T8 Ash - Coppice at appropriate height. T9 Oak - Reduce the limbs overhanging neighbouring property by 2-3m. Marlpits Wood, Marlpits Road

  • HOUSE/MAL/16/01273 Single storey rear extension. Ashdown House, Hackmans Lane, Cock Clarks

  • FUL/MAL/16/01502 Erection of 1 x 4 bed detached chalet dwelling with garage. The Willows, Maldon Road

and had REFUSED to grant planning permission for the following development:

  • FUL/MAL/16/01479 Change of use from existing veterinary practice to B1/B2/B8 inclusive of outbuildings and parking. Former Veterinary Surgery, Chelmsford Road.

5.5/03/17 Other planning matters: Planning Manual and tool kit: Members noted that Maldon District Council had been working on a Planning Manual and Tool Kit to assist Town and Parish Councils in making more effective comments on planning applications. This had now been completed and due to the size of the documents, copies had been emailed to Councillors on 23rd February 2017. The District Council hoped that this would be a helpful tool for Parish Councils. As well as providing some general planning advice and explaining the planning process, the document also included information that was specific to Maldon District Council, along with the current list of the standard conditions used by Planning Officers when determining planning applications.


The Council’s Planning Service intended to undertake further Town and Parish Training in the next few months during which the Planning Manual and Tool Kit would be a point of discussion. By then Officers hoped that Councillors and Clerks would have a working understanding of the new documents and that an open discussion would be possible.


South Maldon Garden Suburb Community Liaison Panel: Members noted that Chris Rust (Maldon District Council) had asked if the Parish Council wanted to be involved in Panel meetings and provided the following information to assist Members in making their decision: 


  • The Inaugural meeting for the SMCLP had been held in February 2016 at the Friends Meeting House

  • A second meeting had been held in the Autumn 2016 but had been poorly attended

  • A third meeting was now being considered (to take place in late Spring 2017) to provide local Community Groups with an update on the South Maldon Garden Suburb developments

  • The key purpose of the group was to act as an interface between those involved in the implementation of the garden suburb and the local community and to ensure that the views of the community on implementation issues were highlighted and addressed.  The Community Liaison Panel (CLP) may also inform the future long term governance structure appropriate for the garden suburbs including future management arrangements and the possible establishment of a Community Development Trust.

  • Maldon District Council would provide secretariat and facilitation for the CLP but would only do so if there was enough interest.


The Parish Council agreed not to send a representative to any future South Maldon Garden Suburb Community Liaison Panel meetings.


North-Western Area Planning Committee: Members noted that between meetings, the Parish Council had been invited to speak at the North-Western Area Planning Committee to be held on Monday, 6th March 2017 at Maldon District Council’s offices on the following application:

  • FUL/MAL/16/01426 Retrospective – Two brick piers, five bar gate and entrance fence panels. Oakfield Farm, Hyde Chase.

In accordance with the policy agreed at the May 2016 Parish Council meeting (Min ref: 07/05/16) it had been agreed not to make any representation at the Committee meeting.


Planning Enforcement Action, Unit 14, Mapledean Industrial Estate: Members noted that Maldon District Council had informed the Parish Council that an enquiry into articulated lorries leaving Unit 14, Mapledean Works, Maldon Road, late at night and early in the morning had been conducted and that Officers had concluded that there was no breach of planning control that the Council could act upon. The case would therefore be closed.




6.1/03/17 Damaged road name sign at the junction of the B1018 Fambridge Road with Burnham Road: It was noted that Essex County Council had advised Penny Channer (County Council Ward Member) that this was a priority route which was inspected on a monthly basis, most recently on 21st February 2017. No issues with the signs at this junction had been identified during these inspections as being at investigatory level.  


6.2/03/17 Other highway matters: Damaged speed limit sign, Cold Norton Road: It was agreed to report the damaged 40 mph speed limit sign when approaching Palepit Corner from Latchingdon, in Cold Norton Road, between Crofton and Avondale CM3 6HP to Essex County Council and to ask them to reinstate it as soon as possible.




7.1/03/17 Children’s Play Area: Insurance settlement and to decide between the three quotations received for new equipment and safety surfacing:


Members noted that the Parish Council had received an insurance settlement in respect of its claim for damage to the tyre traverse and monkey ladder and the safety surface beneath it, in the sum of £10,143.44.


Three quotations to replace the equipment and the safety surface beneath it had been obtained and had been circulated prior to the meeting. In summary they were as follows:



To breakout and dispose off site of existing equipment, take up and dispose off site of approximately 38.5 square metres of black wet pour safety surface. Supply and lay approximately 17.3 linear metres of PCC concrete edging, supply and lay approximately 5.5 square metres of top soil and turf. Import approximately 1 tonne of MOT Type 1 to adjust levels of existing base £4,065.00


To supply and install: 


Log rope traverse £1,190.00
Log weaver  £   790.00
Parallel rope traverse  £   620.00
Traverse wall  £1,145.00
Stepping stone  £   255.00
Supply and lay approximately 32m2 x 40mm black wet pour safety surface, chase cut into existing wet pour: 
Site security  £250.00
Less new client promotion 5% discount  -£544.50
Subtotal  £10,345.50
VAT  £2,069.10
Total  £12,414.60


      2.  PLAYCUBED


Replace the existing monkey bars and tyre traverse:

Remove the existing monkey bars and tyre traverse and dispose of them away from the site. Supply and install 1no. New monkey bars and 1no. Log traverse. All posts will be securely concreted into the ground, all timber used will be pressure treated and have a fifteen year guarantee

Cost of above works  £4,261.00    



Option 1 – Replace the existing wet pour surfacing around the monkey bars and tyre traverse:

Remove the existing wet pour surfacing around the monkey bars and tyre traverse to 39m2, all waste will be removed and disposed of away from site.

Supply and install new wet pour surfacing to 39m2 at the correct depth for the critical fall height of the equipment: 

Black wet pour cost of the above works  £4,412.00
Or single colour wet pour cost of the above works  £5,319.00



Option 2 – Replace the existing wet pour surfacing:

Remove the existing wet pour surfacing to 90m2, all waste will be removed and disposed of away from site.

Supply and install new wet pour surfacing to 39m2 at the correct depth for the critical fall height of the equipment and wet pour surfacing to to 30m2 at 40mm

Supply and spread topsoil to 21m2 and hard wearing grass seed. 

Black wet pour cost of the above works  £  9,987.00
Or single colour wet pour cost of the above works  £11,632.00

Plus VAT.


The cheapest of Playcubed’s option is therefore £8,673.00




Drop Rope Traverse


Jungle Traverse


Stepping Stone (2)


Stepping Stone (3)


Sub Total


42 square metres recessed black wet pour @50mm


Black Wet Pour band repairs


Sub Total




Remove existing equipment, wet pour and sub base


4 square metres top soil & turf


Sub Total


Council welfare:


Provide heras type fencing and signage during work


Provide security storage container during work


Project Total



Sovereign also recommended a ROSPA Post installation inspection at an additional cost of £474.00.


Members were pleased to note that parishioners, Rachel Moore, Libby Johns, Mary-Anne Jackson and Leah Jewiss had attended the public session prior to the start of the meeting to discuss the condition of the children’s play area. Such community involvement was hugely welcomed and Members hoped that these parents and the Parish Council could work together in the future to provide a play area that met the needs of residents and their children.


It was agreed that to facilitate this, Mr. Ash would provide Mrs. Moore with copies of the three quotations detailed above and invite her and her colleagues to meet with Parish Councillors on site at 9.30 a.m. on Thursday, 16th March to ascertain their preference. Mr. Bardwell very kindly agreed to print off colour copies of the quotations to pass to Mr. Ash for circulation. It would be made clear however that black wet pour was the only safety surface option the Parish Council would consider and that the final decision would have to be made by the Parish Council at its meeting to be held on Thursday, 13th April 2017.


7.2/03/17 The treatment of moles in the Children’s Play area: The Chairman reported that the moles had been treated on 21st February 2017. Unfortunately since then it appeared that at least six new mole hills had appeared within the children’s play area.


7.3/03/17 To receive quotations for a new pavilion garage door: Members noted that South Woodham Ferrers Garage Doors and Everest had been asked to provide quotations to replace the door on the Pavilion garage as follows:


South Woodham Ferrers Garage Doors: Members noted that as the door needed to be made to measure, South Woodham Ferrers Garage Doors had been unable to provide a quotation for Members’ consideration at the meeting.


Everest: Everest had provided the following quotation for Members’ consideration:


Single piece garage door, 242cm x 195cm, door finish white, handle finish black, manual operation.

For the sum of £1,197.50 plus VAT (£239.50). A deposit of £216 would be required.


It was agreed not to proceed at this juncture as the door appeared to be locking properly and that the Parish Council would reconsider the matter when setting the precept for 2018/2019.


7.4/03/17 Broken Water heater in the Pavilion: PAT testing: it was noted that Mr. Sumner, Jagan Safe accompanied by Mr. Arthur, had PAT tested the small electrical items in the Pavilion on Saturday, 11th February 2017. All items had passed except the water boiler which had failed its PAT test and needed a replacement water input valve.


Members noted that to replace the water input valve, the Parish Council would need to purchase a complete tap assembly from UK Spares (Part number RF 2100279) at a cost of £67.00 plus VAT, payable by credit or debit card, next day delivery guaranteed, plus the cost of installing the part.


Mr. Arthur explained that what was actually needed was a new printed circuit board which he very kindly agreed to source on behalf of the Parish Council.


7.5/03/17 Other Playing field and open space matters: Fallen tree in the cemetery: Members noted that during a storm on 23rd February 2017, a large tree had been brought down in the cemetery close to the War Memorial. With the agreement of the Parish Council between meetings, Andrew Macmorland had been asked to clear the tree away.


Purleigh Cricket Club Fees: Members gave very careful consideration to a detailed letter from Josh Taylor (Purleigh Cricket Club) which explained that having discussed it with his committee, the Cricket Club were asking that the Parish Council reconsider its decision to only reduce the Cricket Club’s fees from £850 to £800 per season, for a number of reasons including the number of hours the club intended to use the facilities for, the cost of hiring alternative pitches, the club’s current financial situation and restructuring plans, the cost of grass cutting and the rate of inflation.


Members confirmed that the donation made to the Cricket Club of £125 at the February meeting (Minute 7.4/02/17) was without conditions and not related to the letting fees for the next playing season.


It was agreed that instead of offering Purleigh Cricket Club a block booking arrangement, the club would be charged £52.50 per match for the 2017 season, which on their estimated use would amount to £682.50 per season. The Club would be asked to provide the Bookings Secretary with fixture lists by mid-April for both Purleigh and South Woodham Ferrers Cricket Clubs so that the Parish Council could let the facilities when not booked for cricket.


Purleigh Croquet Club: Members noted that the Croquet Club’s Annual general Meeting would be held on 22nd March after which the club would be able to confirm its playing days for the 2017 season with the Parish Council.




8.1/03/17 To decide on the amount of grant towards swimming lessons in 2017/2018 for children of Purleigh residents who attend Purleigh Community Primary School:


Members noted that Anita Bradley (School Business Manager) had written to the Parish Council explaining that it was a complex task accounting for swimming pool costings in advance as assumptions had to be made.


The donation from the Parish Council not only went towards the swimming instructor’s pay (which had increased), direct costs (heating, water charges, chemicals, cleaning, repairs and maintenance), but also contributed towards continuing costs. These costs included the swimming pool’s on-going deficit (which also included non-payment from pupils living within Purleigh Parish), recovery of refurbishment costs, health and safety, insurance and contingencies that included, for example, the high cost of the swimming pool refill.


When pressed, Mrs. Bradley had gone on to explain that Mr. Figg, was happy to meet with Mr. Arthur to discuss how the Parish Council’s donation had been spent. However, the school was not sure what additional information Members’ would obtain from this as the school had already confirmed all the areas that the donation covered.


Mr. Arthur explained that pupils in reception to year four had to have swimming lessons as part of the curriculum, whilst in years five to six swimming was available if parents paid, provided pupils could swim 25 metres. Presently there were 61 pupils living in Purleigh who attended the school and last season pupils had 18 swimming lessons.


Members debated at some length the purpose of the Parish Council’s grant, and were reminded that some Councillors and their families had helped dig out the foundations of the pool, which had been the focus of a huge community effort to benefit Purleigh School and the Purleigh families who sent their children there.


After very careful consideration it was agreed to offer the school a grant of £1,400.00 to be distributed only and absolutely between children in reception year to year four living in Purleigh parish, to subsidise the cost of their swimming lessons.


8.2/03/17 To receive a report of receipts: Members received a report of the following receipts:



Insurance settlement re: Claim  


4482938/SR (Tyre traverse) £10,143.44

Maldon & District

U3A Pavilion hire £75.00

Leonie Back 

Pavilion hire £15.00

Woodham Athletic FC Reserves

Fees to hire the pavilion: 2016/17 season £640.00


Pavilion hire 2016/2017 78.00

Whist Drive

Pavilion hire to 31st March 2017 £169.00

South Woodham Ferrers

Fees to hire the pavilion: 2016 season £480.00

   Cricket Club





Members noted that to avoid giving a misleading impression in the accounts at the end of the current financial year the insurance settlement had been paid into the Parish Council’s legacy account number 90804276.


8.3/03/17 To approve payment of accounts between meetings: Members noted and approved that the following accounts had been paid between meetings, adhering strictly to the procedures outlined in the Parish Council’s Financial Regulations 5.5.

Purleigh Cricket Club

Donation £125.00

Maldon & District


   Citizens Advice

Donation £100.00





8.4/03/17 To approve payment of accounts to hand and transfers between bank accounts:


Mrs. Jane Potter

Salary –February 2016 £1,200.00  


Plus room allowance £400.00  


Plus use of personal word processing    


Equipment (Min. 10.2/01/16) £300.00  




Less tax £182.60  


and National Insurance £147.36  


Pension contributions £69.60  






Expenses 2016/17 (Min. 10.2/01/16) £1,239.00  



H.M. Revenue & Customs Tax


National Insurance (employees)


National insurance (employers)




Essex Pension Fund

Employee contributions    

(5.8% pensionable pay)


Employer contributions


(16.7% pensionable pay)


Administration charge


(8% employee contributions)




Mrs. R. Dilworth

Pavilion cleaning – February 2017    


20 hours @ £7.25 per hour   £145.00

Mr. M. E. Sumner

Portable Appliance Testing and    


Certification   £49.50

J.P. Ovel

Work in the parish: October to January    


5 hours @ £15 per hour   £75.00

A.G. Macmorland

Cut up and remove fallen tree £250.00  

   Farming Partnership

VAT £50.00  



Mrs. J. Potter

Petty cash reimbursement:    


postage   £15.95




 Transfers: Members noted and approved the following bank transfer:


  1. On 8th March 2017 the sum of £2,942.33 had been transferred from the Business Premium Account (80731099) to the Community Current Account (40731080) to cover payment of the accounts to be paid at the Parish Council meeting held on 10th March 2017 and leave approximately £1,500 in the current account.


Bank reconciliation as at 28th February 2017: A bank reconciliation for the period 1st April 2016 to 28th February 2017 was carried out by Mr. Rayner and approved by the Parish Council as follows:


Statement of Accounts:


£78,683.99 Barclays Bank Plc:  

Expenditure £40,524.33

     Current account £ 2,395.00


  Business Premium Account £10,287.37
       Historic Buildings Fund £ 8,768.69


     Miss Pawsey’s Legacy £16,658.60


________ Petty Cash £ 50.00


£38,159.66   £38,159.66





Essex Police

Members noted that the people of Essex were being urged to have their say on the way Essex Police and Essex County Fire & Rescue Service was governed, through a 12 week consultation period which had commenced on Thursday, 16th February and would end on Wednesday, 10th May 2017.


The new Policing and Crime Act 2017 offered the opportunity to transform local fire and rescue governance, enabling police and crime commissioners to become the fire and rescue authority where a strong local case was made. The Government had also created a statutory duty to collaborate.


Police and Crime Commissioner Roger Hirst had announced that his Office had developed a local case for Essex to strengthen its emergency services, improve joint working and deliver significant savings. The resources freed up by this would be reinvested in front line services and enable both emergency services to better protect the people of Essex.


Under the proposals:


The Police and Crime Commissioner (PCC) would become a voting member of Essex Fire Authority and take on the role of the Essex Fire Authority. In that role he would become the Police, Fire and Crime Commissioner (PFCC)

Essex Police and Essex County Fire & Rescue Service would remain two distinct organisations

Each service would retain its chief officer but would bring together the services creating a single employer.

This new duty required emergency services to keep collaboration opportunities under review and to take on collaboration opportunities where it would be in the interests of efficiency and effectiveness to do so.


Members noted that details of the consultation could be found at:




Members noted that Mr. Ash had attended a meeting with Roger Hirst (Police and Crime Commissioner) and Chief Inspector Egan at Maldon District Council on Monday, 27th February 2017.


In essence, according to Mr. Ash, the P&CC spoke for 10 minutes, then the Inspector for 5 minutes. They explained that crime was reducing and that the transfer of the Police Station from Maldon town centre to the council offices in Princes Road would cost less, improve contact with the council, and increase police coverage. Many of those attending objected strongly to the proposal for many reasons including: 


  • The existing police station was central and visible.

  • The new venue was difficult to get to

  • Police vehicles could not get out easily to crime or accident scenes because of the restricted access, or exit

  • Both parked traffic and tight roads made it nearly impossible.


The other main topic which had been brought up was “rural crime” where farming areas were used for hare coursing by Travellers. One farmer present said that frequent problems took place and the police reaction was very slow.


Mr Hirst said that recently the police telephones had been modernised and were improving contact. He was asked about the use of Automatic Number Plate Recognition and said it was a priority to be issued to the police.


Other than this, speaker after speaker had objected to the closing of the police station and the lack of communication or replies from the P&CC office.


Mr. Ash informed the meeting that the meeting notes would be published and was thanked for attending the meeting.




Fibre Infinity Broadband Upgrade for Purleigh


Mr. Ash reported that a petition was being organised to try to encourage BT to provide the new fibre infinity broadband for Purleigh parish. Petition forms were available at the village shop and The Bell Public House. Alternatively people could email Purleigh-BTFibre@outlook.com for further details.




Consideration was given to the crime and disorder implications of all decisions made at this meeting.


There being no further business, the Chairman closed the meeting at 10.05 p.m.