MINUTES OF A MEETING OF PURLEIGH PARISH COUNCIL,

HELD IN THE WELLS PAVILION, HOWE GREEN ROAD

ON FRIDAY, 14TH JULY 2017 AT 7.30 P.M.

 

Members present: Mr. N. Arthur (Chairman), Mr. C. Ash, Mr. B. Oliver, Mr. S. Potter and Mr. G. Rayner.

Also in attendance: Mrs. Jane Potter (Clerk).

 

Mrs. Penny Channer (County Council Ward Member) attended the public session prior to the start of the meeting and remained present for part of the meeting itself.

 

1/07/17 APOLOGIES FOR ABSENCE

 

Apologies were received from Mr. S. Bardwell and Mr. G. Strathern (Parish Councillors) and from Mr. John Archer and Miss Sue White (District Council Ward Members) who were unable to attend the meeting due to prior personal and professional commitments.

 

2/07/17 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATIONS (Localism Act 2011)

 

There were no new declarations of interest made, nor were there any applications for dispensations from the provisions of the Localism Act 2011.

 

3/07/17 THE MINUTES OF THE MEETING OF PURLEIGH PARISH COUNCIL HELD ON 9TH JUNE 2017 having been circulated to all Members, were approved, and signed by the Chairman.

 

4/07/17 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THOSE MINUTES:

 

4.1/07/17 Clerk: The Clerk did not have any matters arising from the June 2017 Parish Council meeting to report to Members.

 

4.2/07/17 Members’: Members did not have any matters arising from the June 2017 Parish Council meeting to discuss.

 

5/07/17 PLANNING MATTERS

 

5.1/07/17 Decisions taken between meetings: FUL/MAL/17/00579 Proposed new two storey, three bedroom dwelling on existing vacant plot. Land between Grenfell and Inglenook, Birchwood Road, Purleigh. Mr. & Mrs. Andrew Stokes.

 

The Parish Council RECOMMENDED REFUSAL on the following grounds:

 

  1. The proposed development lay outside current defined settlement boundaries and, if allowed, would create an additional separate, independent unit of residential accommodation in a rural area where policies of planning restraint applied, contrary to adopted policies of the Maldon District Local Development Plan 2014-2029 which sought to protect the rural countryside for its own sake.

  2. The development of the site for housing remote from community services and essential support facilities and inaccessible by a range of transport would represent an unsustainable form of development. As such the proposal was contrary to the National Planning Policy Framework’s ‘presumption in favour of sustainable development’ and Policy T1 of the adopted Maldon District Local Plan. The poor sustainability credentials of the site and its locality would significantly and demonstrably outweigh the benefits of the proposal when assessed against the compliant policies of the Local Plan, guidance contained within the National Planning Policy Framework and emerging Policies S1 and S8 of the Submitted Local Development Plan.

  3. The proposal represented overdevelopment of the site and as a result would appear visually intrusive within the rural street scene. The proposed development, as a result of the scale, bulk and footprint of the proposed dwelling would represent an intrusive and obtrusive development that would adversely affect the character and appearance of the rural area and surrounding open countryside. It was out of character and overly dominant, and as such was contrary to policies S2, CC6 and BE1 of the adopted Maldon District Replacement Local Plan, guidance contained within the National Planning Policy Framework and Policies S1, S8 and D1 of the submission version of the Local Development Plan.

  4. The development was also unsustainable given that Cock Clarks had no mains drainage and lacked the infrastructure necessary to support such a development.

 

FUL/MAL/17/00587 Change of use from existing veterinary practice to B1. Former veterinary surgery, Chelmsford Road, Purleigh. Mr. Gary Pulham.

 

The Parish Council RECOMMENDED REFUSAL on the following grounds:

 

  1. The application was inaccurate and misleading in that there was not an existing veterinary practice on the site and there hadn’t been a practice on the site for well in excess of ten years. In reality therefore the building in question must now have reverted to merely the status of a domestic shed ancillary to the enjoyment of Purleigh Grange.

 

HOUSE/MAL/17/00596 Provision of a vehicle crossing onto the B1010, and off street parking, in the form of a permeable paving driveway. Glenville, Chelmsford Road, Purleigh. Mr. Paul Norris – Sirron Consulting Limited.

 

The Parish Council RECOMMENDED APPROVAL.

 

HOUSE/MAL/17/00597 Provision of a vehicle crossing onto the B1010, and off street parking, in the form of a permeable paving driveway. Increase of the existing roof pitch from 25 degrees to 35 degrees. Brights Villa, Chelmsford Road, Purleigh. Mr. Paul Norris – Sirron Consulting Limited.

 

The Parish Council RECOMMENDED APPROVAL.

 

Mr. Oliver questioned the need for an additional access which would create three access points onto the B1010 on a bend.

 

FUL/MAL/17/00610 Two storey dwelling and garage. Land adjacent Bay Tree Cottage, Fambridge Road, Purleigh. Mr. & Mrs. S.J. Sinden.

 

The Parish Council RECOMMENDED REFUSAL, on the following grounds:

 

  1. The proposed development lay outside defined settlement boundaries, contrary to Policy S8 of the Maldon District Submitted Local Development Plan and, if allowed, would create an additional separate, independent unit of residential accommodation in a rural area where policies of planning restraint applied, contrary to adopted policies of the Maldon District Local Development Plan 2014-2029 which sought to protect the rural countryside for its own sake.

  2. The development of the site for housing remote from community services and essential support facilities and inaccessible by a range of transport would represent an unsustainable form of development. As such the proposal was contrary to the National Planning Policy Framework’s ‘presumption in favour of sustainable development’ and Policy T1 of the adopted Maldon District Local Plan.

 

TCA/MAL/17/00689 T1-T16 Leylandi Crown reduction to approx. 60/70%. Purleigh Hall, The Street, Purleigh. Mrs. Monica Kingsnorth.

 

The Parish Council RECOMMENDED APPROVAL.

 

5.2/07/17 Current applications: The Parish Council did not have any current planning applications to consider.

 

5.3/07/16 Notification of appeals:

 

Town and Country Planning Act 1990 (appeal under s78)

Appeal by: Mr. M. King

Site address: Oakfield Farm, Hyde Chase, Purleigh

Application reference No: FUL/MAL/16/00657

Appeal reference No: APP/X1545/W/17/3166779

Description of development: Change of use of agricultural building to B1 Light industrial use.

 

Members noted that the Appeal had been ALLOWED and planning permission granted subject to the following conditions:

  1. The development hereby permitted shall begin not later than 3 years from the date of this decision.

  2. The development hereby permitted shall be carried out in accordance with the following approved plans: Location Plan 1:2,500, Site Plan 1:500, Floor Plan 1:200 and Elevation Plan 1:100.

  3. The premises shall only be used for business purposes as defined within Class B1 of the Schedule to the Town & Country Planning Use Classes Order 1987 (as amended), (or in any provision equivalent to that Class in any statutory instrument revoking or re-enacting that Order) and for no other purpose.

  4. The use hereby permitted shall only be undertaken between 07:30 and 18:00 on weekdays and between 08:00 and 13:00 on Saturdays and not at any time on Sundays and Public Holidays.

  5. Deliveries to and collections from the site shall only be undertaken between 07:30 hours and 18:00 hours on weekdays and between 08:00 hours and 13:00 hours on Saturdays and not at any time on Sundays and Public Holidays.

  6. No means of external illumination of the site shall be installed.

  7. No machinery shall be operated and no process shall be undertaken outside of the building.

  8. No goods, materials, plant, machinery, skips, containers, packaging or other similar items shall be stored or kept outside of the building

  9. No extraction or ventilation equipment, vents, air conditioning units or similar plant equipment shall be installed or fitted to any external part of the building except in accordance with a scheme to be submitted to and approved in writing by the local planning authority. The scheme as approved and installed shall be retained as such thereafter.

Town and Country Planning Act 1990 (Appeal under s78)

Appeal by: Mr Seumas Ascott

Site Address: Land Adjacent Purleigh Law, Walton Hall Lane, Purleigh

Application reference No: COUPA/MAL/17/00232

Appeal reference No: APP/X1545/W/17/3176062

Description of development: Prior approval of change of use from agricultural to a dwelling house and associated operational development.

 

Members noted that an appeal had been made to the Secretary of State against the District Council’s decision to refuse to grant planning permission for the above development.

 

Town and Country Planning Act 1990 (Appeal under s78)

Appeal by: Mr & Mrs Brett

Site Address: Land Rear Of The Orchards, Maldon Road, Latchingdon

Application Reference No: OUT/MAL/16/00915

Appeal Reference No: APP/X1545/W/17/3172993

Description of development: Outline planning application for the demolition of one dwelling with all matters reserved for the construction of 7 dwellings comprising 2 x two bed, 2 x three bed and 3 x four bed dwellings

 

Members noted that an appeal had been made to the Secretary of State against the District Council’s decision to refuse to grant planning permission for the above development.

 

5.4/07/17 Maldon District Council planning decisions: Members noted that Maldon District Council had APPROVED the following planning applications:

 

  • FUL/MAL/17/ 00310 Retrospective – Erection of boarded gate and fence. Blackstone Farm, Lodge Lane.

  • LDE/MAL/17/00503 Claim for a Lawful development Certificate for the existing use of a building as a single dwelling house for in excess of four years. Domestic Unit, Old Whitmans Farm, Hackmans Lane.

 

And had REFUSED to grant planning permission for the following development:

 

  • FUL/MAL/17/00408Three bed detached chalet bungalow with associated detached cart lodge, landscaping and demolition of the existing storage building. Land Adjacent Sunnycot, Chelmsford Road.

  • HOUSE/MAL/17/00379 Change of use of approved stables (16/01061/FUL) to use as a garage. Purleigh Grange, Chelmsford Road.

  • OUT/MAL/17/00478 Erection of two dwelling houses, Site Adjacent Sovereign House, Hackmans Lane.

 

5.5/07/17 Other planning matters: Maldon District Conservation and Design Awards 2017: Members noted that the Maldon District Conservation & Design Awards Scheme was one of the longest running schemes of its type.  Its aim was to acknowledge and encourage good design and sympathetic conservation of the special elements of the District’s built and natural environment.

 

There were four categories for which awards were available: 

  • Building Conservation

  • Design

  • Nature Conservation / Landscape

  • Sustainability

The Parish Council did not have any nominations for the awards.

 

Unauthorised removal of Ancient Hedgerow. Land at Harmony Kennels, Brook House, Spar Lane: Members noted that with the agreement of the Chairman, at the request of the Parish Council, the District Council had commenced an investigation between meetings in to the apparent unauthorised removal of ancient hedgerow at Land at Harmony Kennels, Spar Lane, (case number: 17/00255/HROW.) The District Council’s Tree Officer, Jackie Gilbert, had visited the site on 20th June 2017 and spoken to the person carrying out the work. Following that visit Ms. Gilbert had spoken to both the Clerk and Mr. Oliver. She had informed the Clerk that it appeared that the hedgerow was being ‘managed’ and that the bulk of the material which had been cleared was scrub. She had warned that management of the hedgerow may appear drastic and that future coppicing and pollarding was anticipated. She would however continue to monitor the site and forwarded the Parish Council leaflets and a CD rom on hedgerow management produced by Natural England for Members’ information. These materials were placed in the circulation folder.

 

It was noted that the District Council had subsequently closed the case file, informing the Parish Council that its enquiries into the above matter were now complete and that it was considered that there was no breach of planning control that the Council could act upon. A site visit had confirmed that the land was in the process of being cleared but the hedge had not been touched.

 

Members noted that as a result of this activity an important wildlife habitat had been destroyed during the nesting season and a mature tree which had provided a safe environment for birds had been felled.

 

Unauthorised development, Land opposite Hide Away, Hackmans Lane, Cock Clarks: (17/00223/OPCOMP Unauthorised erection of an outbuilding which did not appear to be within permitted development and 17/00222/CU Importation and storage of rubble). Members noted and approved that between meetings the Parish Council had informed Maldon District Council about the apparent importation and burning of waste materials on the site. The District Council had subsequently referred this matter to the Environment Agency due to the nature of the allegations.

 

Maldon District Local Development Plan Inspector’s Report: Members noted that the Inspector’s Report on the Maldon District Local Development Plan (LDP) had been published on the District Council’s Website on 30th June 2017 and that the report was available at: https://www.maldon.gov.uk/homepage/7031/emerging_local_plan. The Inspector had found the Plan with the Modifications proposed in September 2016 and March 2017 to be Sound. The Report would now be considered by the Secretary of State who would make the final decision on the LDP’s approval.

 

Danbury Neighbourhood Plan – Visions and Objectives Consultation: Members noted that the Danbury Neighbourhood Plan Steering Group was undertaking a consultation to form the Visions and Objectives for the Danbury Neighbourhood Plan.  As a part of the Neighbourhood Plan, the group had the opportunity to choose sites for houses allocated through the emerging Chelmsford City Local Plan.  It was proposed, although not yet confirmed, that this allocation would be for 100 new homes.

 

As a neighbouring village, the Parish Council’s views were sought at this early stage of the Neighbourhood Plan Process.  The Steering Group was particularly interested in Members’ views about producing a positive plan for Danbury and the future development and conservation of the area, and to that end had forwarded Members a copy of the questionnaire that had been sent to Danbury Residents which may help formulate the Parish Council’s response.

 

For further information relating to the Neighbourhood Plan, Members were invited to visit the website: www.danburyneighbourhoodplan.com where there was also an online version of the questionnaire that Members may wish to complete as individuals. Responses were required by 11th August 2017.

 

It was agreed not to comment at this stage.

 

6/07/17 HIGHWAY MATTERS

 

6.1/07/17 Parking, The Street, Purleigh: Members noted that residents had repeated their request that the local authority funded the proposed parking restrictions in The Street, opposite The Bell, to avoid the South Essex Parking Partnership’s (SEPP) apparent requirement for accident statistics attributable to the problem identified. Cllr. Channer had promised to raise the matter at the next meeting of the Maldon Local Highways Panel and also to seek clarification from SEPP on the issue of documented accidents being required for a scheme of parking restrictions such as was being proposed. Cllr. Channer and Cllr. White had both worked very hard to progress this scheme and had entered into lengthy conversations with residents, SEPP and the District Council.

 

Members noted that Nick Binder (SEPP Manager) had advised Cllr Channer that if a new scheme was being requested on the basis that the parking was dangerous and likely to cause an accident, Essex County Council (the Highways Authority) would consider the scheme in the first instance. If the request met their safety or congestion criteria the County Council would fund and implement the scheme. When the County Council considered this type of scheme they would consider the accident data in their assessment.

 

If  Essex County Council rejected the application, SEPP could consider the scheme and implement it, provided it met the agreed policy criteria. The difficulty SEPP had was providing a statement of reasons when the Highway Authority had already deemed the area not to require a traffic management measure.

 

If a scheme did not fully meet the SEPP criteria which may (although unlikely) prevent funding being allocated, Parish Councils did have the option to fund the scheme if they so desired and SEPP could consider implementing it on their behalf.

 

Copies of correspondence between Cllr. Channer, Mr. Binder and the County Council were placed in the circulation folder for Members’ information.

 

6.2/07/17 Other highway matters: Grass Cutting, The Glebe: Members noted and approved that having received several more complaints from affected parishioners the Parish Council had intervened between meetings, and the problem had been resolved. Apparently this was one of many verges in the district which had not been mowed due to ‘a disconnect/miscommunication’ from Essex County Council Highways. 

 

The District Council cut verges on their behalf, more or less as a contractor, and if areas weren’t on the District Council’s ‘contract’ then they were considered to be covered by other means. This year the District Council had had several similar issues caused by Moat having completed their estate review and, quite rightly, withdrawing maintenance from areas that were not theirs to manage. 

 

The problem had occurred because the Essex County Council estate review hadn’t quite been completed and communicated to contractors, District & Parish Councils.  The District Council had been assured by colleagues at County Hall that it should be completed by the end of June.

 

Footpath Closures: Members noted that Essex County Council would temporarily close the following lengths of Footpaths 3 & 5 Cold Norton and 11 Purleigh:

 

Footpath 3, Cold Norton: From its junction with Flambirds Chase, east for a distance of approximately 575 metres up to the parish boundary where it becomes Footpath 13, Purleigh.

Footpath 11, Purleigh & Footpath 5 Cold Norton: From its junction with Flambirds Chase, south for a distance of approximately 1,620 metres up to where it becomes Footpath 4, Stow Maries.

 

The temporary closures were scheduled to commence on 22nd and 23rd July 2017, 27th August 2017 and 17th September 2017 between the hours of 9.00 a.m. and 6.00 p.m. where appropriate signs were showing and weather permitting and were required for the safety of the public while the Fly-in and Air Display at Stow Maries Great War Aerodrome was undertaken. The orders would come into effect on 22nd July 2017 and may continue in force for 6 months or until the events had been completed, whichever was the earlier.

 

Request for speed monitoring, Hackmans Lane: Members noted that in response to the Parish Council’s request, Trevor Stubbington (Traffic Management Officer, Casualty Reduction) had agreed to carry out a speed survey within the 30 mph speed limit in Hackmans Lane.

 

Corner at the junction of Church Hill, The Glebe and Pump Lane: Members noted that the corner needed re-defining and reinstating as vehicles had eroded it by repeatedly cutting the corner, making the junction especially dangerous for vehicles turning left in to Church Hill from Pump Lane.

 

Overgrown hedges, Roundbush Road: It was agreed to ask Essex County Council to arrange for the roadside hedge in Roundbush Road to be cut back between Hawbush and Briar Cottage as the vegetation was growing over the highway making it dangerous and difficult for vehicles to pass.

 

7/07/17 PLAYING FIELD AND OPEN SPACES

 

7.1/07/17 Children’s play Area: Monthly report: Mr. Ash reported that he had carried out his weekly inspections of the Children’s Play Area and that all items of play equipment therein appeared to be in a satisfactory condition. The new equipment was being used, mole activity had declined but some of the newly laid turf was dying due to lack of water.

 

7.2/07/17 repairs to the exterior of the Pavilion: Members noted that Mr. Russell had completed the work to the inside of the Pavilion and had asked the Parish Council to let him know if it wanted him to prepare and seal the new flooring.

 

It was agreed not to ask Mr. Russell to seal the new flooring. Instead the Chairman would try to match the existing wood stain and varnish and carry out the work on behalf of the Parish Council.

 

Members also noted that Mr. Russell had also reduced his estimate for works to the outside of the Pavilion from £1,075 to £1,000 (See Minute 7.3/06/17).

 

7.3/07/17 Broken water heater in the Pavilion: Mr. Rayner reported that the existing Marco water boiler was beyond economic repair. It was agreed that it should be removed from the kitchen and that the Parish council would purchase one or two Baby Burco water boilers in its place. Mr. Rayner kindly agreed to forward links of suitable boilers to the clerk for circulation amongst Members so that a decision could be taken between meetings.

 

7.4/07/17 To consider a quotation to repair three memorials in All Saints Churchyard: Members noted that S.P. Bardwell Ltd had not yet been able to provide a quotation to repair the three memorials in All Saints Churchyard for Members’ consideration: (See Minute 7.6/06/17). The matter was therefore deferred until the August meeting.

 

7.5/07/17 Other playing field and open space matters: Members did not have any other playing field and open space matters to discuss.

 

8/07/17 ALLOTMENT MATTERS

 

8.1/07/17 To receive a report of the annual inspection and risk assessment of the site: Members noted that the Clerk and Mr. Potter had inspected the allotment gardens in Chelmsford Road on 29th June 2017. Their observations were as follows:

 

Site: The site looked really well maintained. The paths and front of the site had been regularly mown, looked tidy and cared for and were free from obstruction. The impression given was of well-run allotments tenanted by some very talented gardeners.

 

Allotments: Five plots were 100% cultivated with 100% weed control and were a real credit to their tenants. Plot 7, which the year before last had been almost totally abandoned except for some fruit trees growing unchecked, continued to improve and was now, for the first time in years, 100% cultivated with a wide range of crops growing in it despite the difficulties caused by its proximity to the Poplars growing in the adjacent garden. Plot 6 had been untenanted for three years and had been in a poor state of cultivation for much longer than that. The new tenant had only taken over in March 2017 and had made a start clearing the roadside end of the plot. The weeds were prolific however at the other end and would benefit from strimming to prevent other plots being adversely affected.

 

The other relatively new tenants (Plots 5, 8 and 11) were also clearly enjoying their gardens which were well cultivated and carefully tended. All tenants therefore deserved congratulation.

 

Matters arising from the Risk Assessment: The notices regarding dog fouling and shutting the gate needed renewing and there were three dead branches in the Oak tree at the front of the site, one of which, if it fell, would certainly fall onto the pavement and could go onto the road.

 

Action taken:

  1. The Clerk had renewed the signs

  2. The Parish Council had approved that Andrew Macmorland removed the dead branches in the interests of public safety.

 

8.2/07/17 Rent review 2017/2018: Members noted that the current rental was £25 per allotment per annum and all 11 plots were occupied at the present time. The Parish Council had agreed to waive the rental fee for Plot 3 however in recognition of the work Matt Oliver did to improve the communal areas of the site.

 

Members noted that there was one person on the waiting list (Alison-Jane Wilson, a resident of South Woodham Ferrers.)

 

Having given careful consideration to the allotment accounts 2016/2017 and to anticipated income from, and expenditure on, the allotments during 2017/2018, it was proposed and agreed that the allotment rents remained at £25 per plot per annum.

 

Mr. Rayner agreed to monitor the water meter to ascertain whether an unreasonable amount of water was being used by some tenants.

 

9/07/17 FINANCIAL MATTERS

 

9.1/07/17 To receive a report of the internal audit of accounts for the period 1st April to 30th June 2017: Members noted that the Chairman had carried out an internal audit of the accounts for the period 1st April 2017 to 30th June 2017 on Monday, 10th July 2017.

 

During the audit, the Chairman had checked statements of balances submitted to the Council against its bank statements and transaction books and carried out the bank reconciliation for the same period. He had also inspected the petty cash book, VAT and PAYE records and other subsidiary accounting records as he had seen fit, in accordance with the Parish Council’s internal audit procedure.

 

There were no matters arising from the internal audit to report to the Parish Council.

 

9.2/07/17 To receive a Statement of Accounts for the period 1st April 2017 to 30th June 2017: It was unanimously agreed to approve the Statement of Accounts for the period 1st April 2017 to 30th June 2017:

 

Receipts:

£76,223.00 Barclays Bank Plc:  

Expenditure

£11,562.76    Current account £913.92

 

     Business Premium Account £38,269.03
   

   Historic Buildings Fund

£8,768.69
   

   Miss Pawsey’s Legacy

£16,658.60

 

________ Petty Cash £50.00

 

£64,660.24   £64,660.24

 

 

Bank Statements detailing the transactions to date in all four of the Parish Council’s bank accounts for the financial year 2017/2018 were available for Members’ inspection at the meeting, as part of the internal audit process.

 

9.3/07/17 To conduct a review of the financial year 2017/2018 and to consider forward estimates of income and expenditure for the financial year 2018/2019: As part of the Parish Council’s internal audit process, Members received a detailed breakdown of receipts and payments for the period 1st April 2017 to 30th June 2017, and considered and approved forward estimates of income and expenditure to the end of the financial years 2017/2018 and 2018/2019.

 

9.4/07/17 To receive a report of receipts: Members received a report of the following receipts:

 

 

Jane Potter 

Contribution to telephone account £70.00
     

Whist Drive

Pavilion hire (April – June inclusive) £182.00
     

Maldon District Council

Pavilion hire re: General Election £225.00

 

  £477.00

 

 

9.5/07/17 To approve payment of accounts between meetings: Members noted and approved that the following accounts had been paid between meetings, adhering strictly to the procedures outlined in the Parish Council’s Financial Regulation 5.5.

 

 

British Telecom’ Plc

Telephone account £215.08  

 

VAT £43.01  

 

(Direct Debit)    

 

    £258.09
       

Mr. S. Russell

Pavilion repairs   £550.00
       

Anglian Water Business Ltd

Sewerage charge re: Pavilion   £82.17

 

(National)   £890.26

 

  

9.6/07/17 To approve payment of accounts to hand and transfers between bank accounts: It was unanimously agreed to approve payment of the following accounts to hand:

 

 

Mrs. Jane Potter 

Salary – June 2017 £1,226.00  

 

Less tax £39.00  
 

National Insurance

£65.52  
 

And Pension Contributions

 £71.11  

 

    £1,050.37
       

H.M. Revenue & Customs

Tax £39.00  
 

National Insurance (employees)

£65.52  
 

National insurance (employers)

£75.35  

 

    £179.87
       

Essex Pension Fund

Employee contributions    

 

(5.8% pensionable pay) £71.11  
 

Employer contributions

   
 

(16.7% pensionable pay)

£204.74  
 

Administration charge

   
 

(8% employee contributions)

£5.69  

 

    £281.54
       

Mrs. R. Dilworth

Pavilion cleaning – June 2017    

 

20 hours @ £7.50 per hour   £150.00
       

 

     

AG Macmorland 

Grass cutting – June 2017 £925.00  

   Farming Partnership

VAT £185.00  

 

    £1,110.00
       

Playscene Ltd

Playground Equipment as per    
 

Quotation GPQ1710

£10,345.50  
 

VAT

£2,069.10  

 

    £12,414.60
       

Mr. and Mrs. Challis

Honorarium Re: Upkeep of    

 

War Memorial Garden   £100.00
       

Mrs. Jane Potter

Petty Cash – Reimbursement    

 

Postage    £7.48

 

    £15,293.86

 

 

Transfers: Members noted and approved the following bank transfers:

 

  1. On 4th July 2017 the sum of £10,143.44 had been transferred from Miss Pawsey’s Legacy (90802476) to the Community Current Account (40731080) to cover payment of Playscene’s invoice less the £250 policy excess and VAT.

  2. On 12th July 2017 the sum of £5,736.50 had been transferred from the Business Premium Account (80731099) to the Community Current Account (40731080) to cover payment of the above accounts (except Playscene’s Invoice), and leave approximately £1,500 in the current account.

 

Bank reconciliation as at 30th June 2017: Members noted that the bank reconciliation had been carried out by the Chairman as part of the internal audit of the Parish Council’s accounts for the period 1st April 2017 to 30th June 2017. (See Minute 9.1/07/17 above.)

 

10/07/17 CORRESPONDENCE

 

Essex County Council

Parish Update: Members noted that Cllr. Channer had provided the Parish Council with a report on the work of Essex County Council in May and June 2017. The report was placed in the circulation folder for Members’ information.

 

EALC

Annual Joint Conference and AGM: The Parish Council received the draft Agenda for the AGM which would take place on Thursday, 19th September 2017 in the Foakes Memorial Hall, Great Dunmow, if anyone wished to attend. Each member Council was entitled to send 2 voting delegates. The event would start at 11.30 a.m. (with refreshments and a ‘networking opportunity’) then continue as follows:

 

AGM

12.20 p.m.

Lunch

1.20 p.m.

Conference

2.20 p.m.

Awards ceremony

4.00 p.m.

Close

4.45 p.m.

 

 

After an opening address from Cllr. John Gili-Ross (EALC Chairman) the conference would include presentations by Cllr. Kevin Bentley (Deputy Leader, Essex County Council), and the Plunkett Foundation.

 

Superfast Broadband

The Superfast Essex Broadband Programme invited Parish Councillors, or a person nominated by the Parish Council, and Broadband Champions to attend an information event to hear an update on the progress of the Essex broadband rollout. This event would be a follow up to the Countywide Parish Engagement Event held in December last year and would provide an overview of all phases of the Superfast Essex Broadband Programme and include a chaired one hour Q&A session. Members noted details of the event as follows:

 

Countywide Superfast Essex Parish Engagement Event

Tuesday, 25th July, 7.30p.m. to 9.00p.m. (with arrival, registration and light buffet/refreshments from 7.00p.m.) at Anglia Ruskin University. The event would be held in the MAB221 lecture theatre. Anglia Ruskin University was located on Bishop Hall Lane, Chelmsford, CM1 1SQ. Parking at the ARU was free after 4.30pm Monday to Friday. 

An agenda for this event would follow and anyone wishing to attend was invited to sign up by going to: https://sfeparisheventjuly2017.eventbrite.co.uk

 

Members noted that the programme had been working to upgrade the existing broadband infrastructure to enable residents and businesses to access faster online speeds, aiming to reach 97% of the county with superfast fibre broadband by 2020. So far 85,000 homes and businesses had been enabled to access the upgraded network. 

 

Phase 3 plans had now been announced and all premises included were shown on the interactive rollout map: www.superfastessex.org/maps. members noted that specific timescales for individual areas being upgraded in Phase 3 were not yet known, work was due to start later this year and be completed by December 2019.

 

Rural Community Council of Essex (RCCE)

The Rural Community Council of Essex and Maldon District Council invited members to the launch of the ESF and Big Lottery funded Essex Rural Skills Project at Stow Maries Aerodrome on 3rd August from 1.30p.m. to 4.30p.m.

 

Attendees would be provided with an overview of the project from those involved including a tour of Stow Maries Aerodrome and Afternoon Tea. The RCCE hoped that following the launch Members would be able to refer individuals whom they thought would benefit from this programme. The project aimed to provide intensive and ongoing practical employment support for older people (aged 45 and over) to move into sustainable volunteering, education, training or employment.

 

For further information and to book a place Members were referred to the following link: https://essex-rural-skills-project-launch.eventbrite.com

 

Post Office: Members noted that Tony Fatunbi (Network Operations Manager, Post Office) had written to the Parish Council asking for suggestions as to where a Post Office Local could be established in the Parish, as no suitable premises had been identified since the temporary closure of the Post Office on 21st December 2016.

 

It was agreed to include a summary of Mr. Fatunbi’s letter in the next edition of the Parish Magazine asking parishioners to offer or suggest suitable sites for a Post Office Local.

 

11/07/17 POINTS OF INFORMATION

 

The Dengie Project Trust: Members noted that The Dengie Project Trust had confirmed that the Knightswood Centre would be relocating on Monday, 17th July 2017 to:

 

Asheldham Hall Farm

Hall Road

Asheldham

Southminster

Essex. CM0 7JF.

 

The new premises had allowed the DPT to provide all the necessary requirements for the comfort and dignity of its clients, together with the modernisation of its accommodation for rest and relaxation.

 

CRIME AND DISORDER ACT 1988 (SECTION 17)

 

Consideration was given to the crime and disorder implications of all decisions made at this meeting.

 

There being no further business, the Chairman closed the meeting at 8.25 p.m.