MINUTES OF A MEETING OF PURLEIGH PARISH COUNCIL,

HELD IN THE WELLS PAVILION, HOWE GREEN ROAD

ON FRIDAY, 14th DECEMBER 2018 AT 7.00 P.M.

 

Members present: Mr. C. Ash, Mr. S. Bardwell, Mr. B. Oliver and Mr. S. Potter.

 

Also in attendance: Mrs. Jane Potter (Clerk).

 

An open session was held between 6.45 p.m. and 7.00 p.m. for members of the public to discuss local issues with Parish Councillors prior to the meeting.

 

The meeting was not attended by any members of the public.

 

1/12/18 APOLOGIES FOR ABSENCE

 

Apologies were received from Mr. N. Arthur, Mr. G. Rayner and Mr. G. Strathern who were unable to attend the meeting due to prior personal commitments. Apologies were also received from Mrs. Penny Channer (County Council Ward Member) and from Mr. John Archer and Miss Sue White (District Council Ward Members) who were unable to attend due to prior personal and civic engagements.

 

In the absence of Mr. Arthur and Mr. Rayner, it was agreed that Mr. Potter chaired the meeting.

 

2/12/18 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATIONS (Localism Act 2011)

 

There were no new declarations of interest made, nor were there any applications for dispensations from the provisions of the Localism Act 2011.

 

3/12/18 THE MINUTES OF THE MEETING OF PURLEIGH PARISH COUNCIL HELD ON 9TH NOVEMBER 2018 having been circulated to all Members, were approved, and signed by the Chairman.

 

4/12/18 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THOSE MINUTES:

 

4.1/12/18 Clerk: The Clerk did not have any matters arising from the November meeting to report to the Parish Council.

 

4.2/11/18 Members’: Members did not have any matters arising from the November meeting to discuss.

 

5/12/87 PLANNING MATTERS

 

5.1/12/18 Decisions taken between meetings: LDE/MAL/18/01337 Claim for lawful development certificate for existing use as an annexe. Little Paddock, Chelmsford Road, Purleigh.

 

The Parish Council did not have any information which contradicted that supplied by the applicant.

 

AGR/MAL/18/01349 Prior notification for a new building to expand business. Land at Old Whitmans Farm, Hackmans Lane, Purleigh.

 

The Parish Council RECOMMENDED APPROVAL.

 

5.2/12/18 Current applications: FUL/MAL/18/01431 Removal of condition 20 on approved planning permission FUL/MAL/14/00951 (Non- compliance with condition 20 on approved planning permission FUL/MAL/14/00277 (Re-development of an existing site to create a proposed new bungalow dwelling house with detached garage (use class C3) and erection of new gospel hall (use class D1) with new access, site curtilage separation and parking) (between the hours of 0800 and 2000 hours weekdays and 0800 to 1600 hours on Sundays and Bank holidays, not at any time on Saturdays)). Marlpits Meeting Hall, Marlpits Road, Purleigh.

 

The contents of a letter from the Chelmsford Gospel Hall Trust were noted by Members. The letter advised the meeting that there was no intention of changing the present times of use but as a Public Place of Worship it was considered that use of the hall should be free of any time constraints. In this connection, the Trust informed Members that there were currently 14 similar meeting halls throughout Essex, none of which had any time restrictions apart from this hall.

 

The Parish Council RECOMMENDED APPROVAL.

FUL/MAL/18/01426 demolition of existing B1 office and construction of new dwelling house including change of use to residential. Former veterinary surgery, Chelmsford Road, Purleigh.

The Parish Council RECOMMENDED REFUSAL on the following grounds:

 

  1. The development, if allowed, would constitute overdevelopment of the site: The proposed development, by virtue of the application site and the development’s layout, scale, bulk and design, would appear cramped, visually inharmonious, conspicuous and demonstrably discordant within the street scene to the detriment of the locality's character, contrary to policy D1 of the Maldon District Local Development Plan and guidance contained within the National Planning Policy Framework.

  2. The increased use of a very bad access that the development, if approved, would lead to would be detrimental to highway safety and given the poor sight lines would endanger not only the occupants of the new dwelling but also other road users.

 

HOUSE/MAL/18/01450 Alterations to roof. Addition of two dormer windows to the front elevation & three roof windows to the rear. Single storey front porch. Change in elevational materials. Goose Patch, Pump Lane, Purleigh.

The Parish Council RECOMMENDED APPROVAL.

5.3/12/18 Notification of appeals: Members noted details of the following Appeals:

 

Town and Country Planning Act 1990 as amended by the Planning and Compensation Act (Appeal under s174)

Appeal reference number: Appeal A, Ref: APP/X1545/C/18/3201787

Site address: Ben Rigby Game at Atherstone Lodge, Fambridge Road, Mundon, CM9 6NL.

Appeal: Against an Enforcement Notice issued by Maldon District Council.

Description of development: The breach of planning control as alleged in the Notice was the unauthorised material change of use of land to a mixed use containing the stationing and use of caravans for residential purposes.

 

The requirements of the Enforcement Notice were to:

a. Cease the unauthorised use of the land for the stationing and use of caravan for residential purposes.

b. Remove from the land all caravans, materials, items, paraphernalia, debris and detritus associated with the unauthorised use.

 

The period for compliance with the requirements was 2 months.

 

Town and Country Planning Act 1990 (Appeal under section 78 against a refusal to grant planning permission.)

Appeal reference number: Appeal B, Ref: APP/X1545/W/18/3201788

Site address: Ben Rigby Game at Atherstone Lodge, Fambridge Road, Mundon, CM9 6NL.

Appeal: Against the decision of Maldon District Council to refuse planning permission (FUL/MAL/17/00962, dated 24 August 2017.)

Description of development: The development proposed was described as “Retain use of land for the stationing of caravans to accommodate temporary workers ancillary to meat preparation, packing and storage and distribution premises”.

 

Decisions:

Appeal A

Members noted that the Appeal had been DISMISSED and the Enforcement Notice UPHELD, subject to variations.

 

 

Appeal B

Members noted that the Appeal had been DISMISSED.

 

Costs application in relation to Appeal Ref: APP/X1545/C/18/3201787 (made under the Town and Country Planning Act 1990, sections 174 and 322 and Schedule 6, and the Local Government Act 1972, section 250(5)).

Site address: Atherstone Lodge, Fambridge Road, Mundon, CM9 6NL.

The application was made by Maldon District Council for a partial award of costs against Ben Rigby Game Ltd.

Appeal: Against an Enforcement Notice alleging that without planning permission, the material change of use of the land from residential, meat preparation, packing, storage and distribution to a mixed use of residential, meat preparation, packing, storage, distribution and the stationing of caravans used for residential purposes.

 

Members noted that the application for an award of costs had been REFUSED as the Inspector had found that unreasonable behaviour resulting in unnecessary or wasted expense, as described in the Guidance, had not been demonstrated.

 

Copies of the Inspector’s decisions were placed in the circulation folder for Members’ information.

 

5.4/12/18 Maldon District Council planning decisions: Members noted that Maldon District Council had APPROVED the following planning applications:

  • FUL/MAL/18/01169 Proposed replacement swimming pool building. Purleigh Community Primary School, Pump Lane.

  • FUL/MAL/18/00966 Erection of building with associated parking and access to be used as brewery for Maldon Brewing Company. Land north of Birchwood Farm, Birchwood Road.

  • FUL/MAL/18/01118 Proposed new two storey, three bedroom dwelling. Land between Grenfell and Inglenook, Birchwood Road.

 

And had REFUSED to grant planning permission for the following development:

 

FUL/MAL/18/01153 Variation of conditions 3 & 5 on approved planning permission FUL/MAL/08/01319 (Continued use of land for the permanent stationing of a mobile home as a single residential property, retention of hardstanding, decking and 300mm high brick wall). New Redgates Farm, Fambridge Road, Purleigh.

  • FUL/MAL/18/01081 Replacement of existing dwelling (The Lodge), The Lodge, Pale Pitt Farm, Latchingdon Road.

 

5.5/12/18 To appoint a representative to the Stow Maries Joint Consultative Committee (SMAJCC) as a condition of the unilateral undertaking between Maldon District Council and the Aerodrome dated 31st October 2018: Members were reminded that on 3rd September 2018 the District Council had resolved to grant planning permission re: FUL/MAL/17/01071 Variation of conditions 13 & 14 on approved planning permission FUL/MAL/09/00250 (Re-instatement of airfield and erection of 2 No. hangars to match former buildings on site). Stow Maries Aerodrome, Hackmans Lane. This increased the number of flight movements at the aerodrome to a maximum of 3,000 per year. As a condition of the approval, a Unilateral Undertaking had been signed between the District Council and the aerodrome, a copy of which had been circulated to Members prior to the meeting. This undertaking required that within two months of the date of the issue of a planning consent in relation to the application, the Owner shall establish a Stow Maries Aerodrome Joint Consultative Committee (SMAJCC) on which there shall be ‘…One representative from each Parish Council or other organisation identified from time to time by the Owner in consultation with the Council as having an interest in the operation of the aerodrome…’

Members noted that the Trustees of Stow Maries Aerodrome had yet to respond to the Parish Council’s request to have access to its Annual flight logs.

Pending the appointment of a permanent Purleigh Parish Council member to the SMAJCC, it was noted that Mr. Bardwell had attended the inaugural meeting of the committee as an observer.

It was agreed to appoint Mr. Bardwell as Purleigh Parish Council’s representative on the SMAJCC.

5.6/12/18 Other planning matters: Burnt House, Lodge Lane: Members noted that planning applications HOUSE/MAL/18/01159 and LBC/MAL/18/01160 for a single storey timber orangery, Burnt House, Lodge Lane had been withdrawn by the applicant.

 

Drainage, Cock Clarks: Members noted that due to an on-going problem with sewage contamination in road-side ditches in Cock Clarks, Maldon District Council intended to raise awareness amongst residents by providing them with information about the different types of private drainage systems available and advice about their maintenance to try to improve the situation. This would be achieved via the Parish Magazine and social media.

 

6/12/18 HIGHWAY MATTERS

 

6.1/12/18 Temporary road closure, Lodge Lane: Members noted that Lodge Lane would be closed on 9th January for one day while UK Power Networks undertook the installation of new electricity supplies.

 

Condition of Rudley Green Lane: The contents of a letter from a parishioner outlining their concerns about the condition of Rudley Green Lane were given careful consideration by Members. It was agreed that Rudley Green Lane was in fact a track which never appeared to have been adopted by the County Council and whose only purpose was to allow agricultural access to the fields at the end of it. It therefore seemed that there was little that Essex County Council could do to improve the condition of this track, given that its maintenance did not fall within the County Council’s remit.

 

Traffic signs at Purleigh Wash: It was agreed to write to Essex County Council informing officers that the two new ‘junction warning’ signs in Fambridge Road and the ‘Give way’ sign in Barons Lane at Purleigh Wash were all facing the wrong way.

 

7/12/18 PLAYING FIELD AND OTHER OPEN SPACE MATTERS

7.1/12/18 Children’s play Area: Monthly report: Mr. Ash reported that he had carried out his weekly inspections of the Children’s Play Area and that all items of play equipment therein appeared to be in a satisfactory condition.

7.2/12/18 To receive a report of progress on the Purleigh Community Fund’s plans to rejuvenate the Children’s Play Area and to consider its request for funding from the precept 2019/2020 towards the project: Grant applications: Members noted that the organisation had been awarded a grant of £10,000 from Essex County Council’s Community Initiative’s Fund (to be spent by 31st March 2020) and had applied for a grant to the Big Lottery Fund. They had also been advised that they were one of the finalists competing for an Aviva Foundation Grant of £5,000.

 

Members noted that as a CIF judging panel member, the clerk had declared an interest in the application and left the room whilst the application was being assessed. It was also noted that the Parish Council had accepted the grant offer from CIF on behalf of the PCF and had invoiced the County Council for the funds, as required by the terms of the offer.

 

Application for funding from the Precept 2019/2020: Members noted that the Purleigh Community Fund had written to the Parish Council outlining the work the group had done so far towards the refurbishment of the Children’s Play Area. The group had been fundraising with the view to starting work on the project at some point in 2019, preferably April. It had raised in excess of £15,000 through its own fundraising efforts and grant applications, by securing a pledge from the Purleigh Playing Field Association, a grant from Essex County Council’s Community Initiatives Fund and proceeds from community events. The group was awaiting news from the Big Lottery Fund and the Aviva Foundation. This funding, if achieved, would cover the cost of the pieces of play equipment in the group’s preferred design.

 

The group was writing to ask if the Parish Council would consider setting aside some funds in the precept 2019/2020 towards the project, so work could commence in the 2019/2020 financial year as hoped.

 

The total cost of the project amounted to £43,440, so despite the group’s efforts so far it still had a significant amount to raise.

 

The group hoped that the Parish Council would consider covering or contributing to the cost of the installation of the equipment (£8,100.00) and/or the cost of the bonded rubber mulch surfacing (£12,930.00.) The group appreciated that budgets were tight and that this was a large request, however a contribution from the Parish Council would help the PCF immensely in being able to start the project, one that had been widely supported by the local community. The group believed that a one off small increase in council tax for residents to help fund this project would be widely accepted by the community. It was also important to note that if the group did not reach its fundraising target to complete the project by April 2020, the Parish Council would have to pay back the £10,000 grant secured from the Community Initiatives Fund.

 

It was agreed to defer a decision on this matter until the Parish Council set the precept 2019/2020 on 11th January 2019.

 

Donation of bark: Mr. Potter reported that bark donated to the PCF for the natural play area was currently being stored at his farm. Mr. Potter was thanked for his help in this regard.

 

7.3/12/18 Other playing field and open space matters: Members noted that Mr. Potter had left Purleigh’s soldier in situ by the War Memorial until the end of November and had then put it into storage in the Churchyard shed ready for next year’s acts of remembrance.

 

The replacement of the wooden stakes adjacent to the roadside at the Common, Farther Howe Green: The Parish Council agreed to ask A.G. Macmorland Farming Partnership to install the replacement posts purchased by the Parish Council in June 2018, and to tidy the area beforehand.

 

8/12/18 PARISH COUNCIL SCHEDULE OF MEETINGS FOR 2019

 

Members agreed that the Parish Council would hold meetings on the following Fridays in 2019:

 

11th January, 8th February, 8th March, 12th April, 10th May, 14th June, 12th July, 9th August, 13th September, 11th October, 8th November  and 13th December, all commencing at 7.00 p.m. in the pavilion with a public session  before each meeting starting at 6.45 p.m.

 

It was also agreed that the Annual Parish Meeting would take place on Thursday, 25th April 2019 in the pavilion.

 

9/12/18 TO RECEIVE A REPORT OF THE PUBLIC MEETING HELD TO DISCUSS THE ESTABLISHMENT OF A COMMUNITY SHOP IN PURLEIGH

 

Members received a report of the public meeting held on 17th November 2018 to try to establish a community shop in Purleigh. It was noted that the report of the meeting and questionnaire results had been attached as an appendix to the November 2018 Minutes.

 

10/12/18 CLERK’S SALARY AND CONTRACT REVIEW AND REVIEW OF REMUNERATION FOR SERVICES

 

10.1/12/18 Clerk’s salary review and review of remuneration for services: National Living Wage: Members noted that the National Living Wage was currently £7.83 per hour for workers aged 21 years and over and that from April 2019 it would be increased to £8.21 per hour for workers aged 25 and over.

 

Pavilion cleaner and groundsman: Members noted that Mrs. Dilworth currently charged £8.00 per hour to clean the pavilion (this had been increased from £7.50 per hour in April 2018). Mr. Ovel, the Parish Council’s groundsman, charged £15.00 per hour for his services (this had been increased from £11.00 per hour in April 2015).

 

Members noted that to comply with the Living Wage, Mrs. Dilworth would charge £8.50 per hour from 1st April 2019.

 

10.2/12/18 The Clerk: Members noted that the Clerk was contracted to work an average 100 hours per month and currently earned £15,231.06 per annum (or £12.69 per hour) plus expenses as follows:

 

  • The sum of £400 per annum for the use of a room in her house as a parish office.

  • The sum of £300 per annum for the use of her personal word processing equipment.

  • A lump sum of £1,239 per annum for the essential use of a motor vehicle (1200 - 1400cc), as agreed by the National Joint Council for Local Government Services and recommended in the National Association of Local Councils ‘2008/09 National Salary Award for Local Council Clerks’ (November 2008

 

Members were reminded that at the January 2017 Parish Council meeting (Minute 10.01.17) it had been agreed to increase the Clerk’s salary by 2.2% in 2017/2018 and by the Retail Price Index for the next two years based on the Office for National Statistics data (provided it didn’t exceed 3.5% which would trigger a review) plus expenses.

 

At that meeting Mr. Potter had declared a pecuniary interest and had left the pavilion whilst the Parish Council had made its decision, as had the Clerk.

 

According to the Office for National Statistics:

 

  • The Consumer Price Index (CPI) had risen by 2.4% in the year to November 2018

  • The Retail Price Index (RPI) had risen by 3.3% in the year to November 2018

  • The Consumer Price Index including Housing Costs (CPIH) had risen by 2.2% in the year to November 2018.

 

It was therefore agreed to increase the Clerk’s salary by 3.3% (as per the RPI) to £15,733.12 per annum (or £13.11 per hour).

 

With expenses as follows:

 

  • The sum of £400 per annum for the use of a room in her house as a parish office.

  • The sum of £300 per annum for the use of her personal word processing equipment.

  • A lump sum of £1,239 per annum for the essential use of a motor vehicle (1200 - 1400cc), as agreed by the National Joint Council for Local Government Services and recommended in the National Association of Local Councils ‘2008/09 National Salary Award for Local Council Clerks’ (November 2008

 

11/12/18 The Essex Act 1987 and the power of Parish Councils to contribute towards the upkeep of the fabric of the Church

Members noted that according to Paul Clayden (Arnold-Baker on Local Council Administration) 2018, The Local Authorities (Historic Buildings) Act 1962 had been repealed. Section 57 of the Planning (Listed Buildings and Conservation Areas) Act 1990 had effectively replaced the 1962 Act but had not included Parish Councils among the authorities which could give financial support to listed buildings. This meant that the power conferred on Parish Councils in Essex by section 48 of the Essex Act 1987 had lapsed.

 

Where a churchyard was open, a local council may contribute to its maintenance (LGA, 1972 section 214(6), however this power did not extend to benefit churches, chapels and other property belonging to an ecclesiastical body. The reason for this was that the LGA 1894, section 8 prohibited expenditure by local councils on property relating to the affairs of the church or an ecclesiastical charity.

 

The National Association of Local Councils had taken the view that the free resource (section 137 of the LGA 1972) and the power of general competence (sections 1 – 8 of the Localism Act 2011) could not be used either to benefit churches, chapels or other property belonging to an ecclesiastical body because of the provisions of section 8 of the LGA 1894 (detailed above).

 

Members noted that the Government’s view may differ to that of NALC in that when the report to the Department for Digital, Culture, Media and Sport entitled The Taylor Review: Sustainability of English Churches and Cathedrals published in December 2017 had recommended that the law be clarified to enable local councils to use section 137 of the LGA 1972 and the power of general competence to benefit churches etc. the Government had responded that further legislation was not necessary at this juncture.

 

Members noted that despite any ambiguity in the law, local councils had contributed towards the cost of maintaining church buildings without any apparent challenge at audit. The Historic Buildings Fund however could no longer be held or added to for the purposes of contributing to the upkeep of historic buildings in the parish, including the church, pursuant to section 48 of the Essex Act 1987.

 

It was suggested that the earmarked reserve currently known as the Historic Buildings Fund may be renamed the Playing Field Facilities Fund but the matter would be deferred to the January 2019 Parish Council meeting for further consideration.

 

12/12/18 FINANCIAL MATTERS

 

12.1/12/18 Arrangements for the calculation of the precept 2019/2020: Members formally agreed that the precept 2019/2020 would be set at the Parish Council meeting to be held on 11th January 2019.

 

It was noted that the following potential projects/capital purchases/grants 2019/2020 had been identified:

 

LED tube lights to replace the existing ceiling lights in the pavilion (general maintenance)

Elections (May 2019)*

Purleigh Community Fund

Purleigh Community Shop

Defibrillator training

 

*Elections: Members noted that the District Council had advised that should Purleigh have a contested Parish Council election in May 2019, the amount chargeable to the parish could be in the region of £800 (based on 2015 figures).

 

Defibrillator training: Mr. Ash kindly agreed to liaise with Mr. Mellor who had raised funds for a defibrillator in Purleigh and had organised the initial training to ascertain the cost of refresher training in 209/2020.

 

Subsidy re: School swimming costs for parents of children living in Purleigh: Members were reminded that in January 2018 a grant of £1,400 to Purleigh Community Primary School had been set aside in the precept 2018/2019 to subsidise the cost of swimming lessons for children living in the parish. It had been agreed not to release these funds however unless the Parish Council was entirely satisfied that the whole amount was being used to subsidise swimming costs for Purleigh children. (Min 8.4/01/18.)



Members noted that in response to the Parish Council’s request for an explanation of the distribution of the Parish Council’s subsidy, Mr. Figg (Executive Head Teacher) had subsequently explained that it would be easier if the Parish Council did not make this annual grant. Whilst greatly appreciated, and used wisely every year, it almost amounted to an annual audit of school accounts by the parish council, where the school was asked to justify how it spent a donation to the school. Mr. Figg felt that the £1,400 may be better spent on the whole parish and not just on a handful of pupils who attended Purleigh School.

 

It was agreed not to make a grant to the School, as requested by its Executive Head Teacher but to decide on future spending priorities in the precept 2019/2020 discussions to be held in January.

 

12.2/12/18 To review Parish Council subscriptions: Members noted that the Parish Council currently subscribed to the following organisations:

 

Essex Heritage Trust £25.00
Essex Association of Local Councils (including NALC) £350.39
Council for the Protection of Rural Essex £36.00
Dengie Hundred Group of Parish Councils £15.00
Society of Local Council Clerks (including ALCC) £175.00
Local Council Review £17.00
DHBUG £5.00
  £623.39

 

It was noted that the cost of subscriptions had increased by £48.72 between 2017/2018 and 2018/2019 (EALC plus £15.72, SLCC plus £28.00 and DHBUG plus £5. The increase in the SLCC subscription was greater than usual as the Clerk’s salary now exceeded £15,000 so was in a different price band.

 

Membership of the Rural Community Council of Essex (RCCE): The Parish Council considered re-joining the RCCE, to access the help and support its Officers could give to the community shop management committee alongside the Plunkett Foundation, particularly with regard to fund raising. Members noted that the Parish Council had stopped its membership in 2011, believing that the Village Hall Management Committee would benefit more from membership than the Parish Council and that one member organisation in the parish seemed sufficient. Members noted that if the Parish Council wanted to re-join, affiliation would cost £60.50 plus VAT.

 

It was agreed to re-affiliate to the RCCE.

 

12.3/12/18 To receive a report of receipts: Members received a report of the following receipts:

 

Purleigh Cricket Club Pavilion hire 2018 season £800.00  
  Ground rent (shed) £5.00  
      £805.00
Purleigh Croquet Club Pavilion hire 2018 season   £552.50
N. Johns Pavilion hire   £25.00
Cirdan Trust Pavilion hire   £30.00
Ramblers Association Pavilion hire   £20.00
      £1,432.50

 

 

12.4/12/18 To approve payment of accounts made between meetings: Members noted and approved that the following account had been paid between meetings, adhering strictly to the procedures outlined in the Parish Council’s Financial Regulation 5.5.

 

LexisNexis Paul Clayden, Arnold Baker on    
  Local Council Administration, 11th Ed   £104.13
  Carriage £7.00  
      £111.13

 

 

12.5/12/18 To approve payment of accounts to hand and transfers between bank accounts: It was unanimously agreed to approve payment of the following accounts to hand:

 

 

Mrs. Jane Potter

Salary – November 2018 £1,269.00  
 

Less tax

£41.40  
 

National Insurance

£68.04  
 

And Pension Contributions

£73.60  

 

    £1,085.96

 

     

H.M. Revenue & Customs Tax

  £41.40  

National Insurance (employees)

  £68.04  

National insurance (employers)

  £78.25  

 

    £187.69

 

     

Essex Pensions Fund

Employee contributions    
 

(5.8% pensionable pay)

£73.60  
 

Employer contributions

   
 

(19.2% pensionable pay)

£243.65  
 

Administration charge

   
 

(8% employee contributions)

£5.89 £323.14
       

Mrs. R. Dilworth

Pavilion cleaning – November    

 

20 hours @ £8.00 per hour £160.00  

 

Extra hours (pavilion shower room) £40.00  

 

    £200.00
       

Essex Air Ambulance

Donation*   £40.00

Farleigh Hospice

Donation*   £40.00

RNLI

Donation*   £40.00

The Society of Local

Membership fee 2018/2019   £175.00

   Council Clerks

     

Easyspace Ltd

1 year Domain renewal (website) £78.01  

 

VAT £15.60  

 

    £93.61
       

Anglian Water Business Ltd

Sewerage charges – Pavilion   £183.55

   (National)

     

R. Rapley

Website maintenance July to September   £65.00

A.G. Macmorland

Grass cutting – November   £365.00

Farming Partnership

VAT £73.00  

 

    £438.00

J. P. Ovel

Work in the parish    

 

7.5 hours @ £15.00 per hour £112.50  

 

Gravel 18.75  

 

VAT 3.75  

 

Petrol 5.00  

 

    £140.00

All Saints Purleigh

Advertisement re: Pavilion   £21.00

   Magazine

     

RBS Invoice Finance Ltd

Photocopying £20.25  

 

VAT £4.05  

 

    £24.30

Anglian Water Business  

Water re: Pavilion   £115.71

   (National) Ltd

     
       

Chelmsford Diocesan Board

Increase in Glebe Licence Fee   £4.00

  Of Finance

(Footway: Pump Corner to Fairfields)    

 

     

Plunkett Foundation

Membership £200.00  

 

VAT £40.00  

 

    £240.00

Mrs. J. Potter

Petty cash reimbursement:    

 

LED light bulb (pavilion passage) £4.17  

 

VAT £0.83  

 

Postage £9.52  

 

    £14.52

 

    £3,491.483

 

 

*Members noted that these donations had been made pursuant to section 137 of the Local Government Act 1972.

Transfers: Members noted and approved the following bank transfer:

 

  1. On 11th December 2018 the sum of £1,869.11 had been transferred from the Business Premium Account (80731099) to the Community Current Account (40731080) to cover payment of the above accounts, and leave approximately £1,500 in the current account.

 

Bank reconciliation as at 30th November 2018: A bank reconciliation for the period 1st April 2018 to 30th November 2018 was carried out by Mr. Bardwell and approved by the Parish Council as follows:

 

Statement of Accounts:

 

 

Receipts: £76,186.28 Barclays Bank Plc:  
Expenditure £28,653.35 Current account £2,193.87
    Business Premium Account £29,229.43
    Historic Buildings Fund £8,783.36
    Legacy £7,276.27
  ________ Petty Cash £50.00
  £47,532.93   £47,532.93

 

 

13/12/18 CORRESPONDENCE

 

Maldon District Council

Homelessness and Housing Strategy consultation: Members noted that the draft Maldon District Council Homelessness and Housing Strategy provided guidance on the Council’s approach to managing and responding to all aspects of housing need. It also included a review of the Council’s Housing and integrated Homelessness Strategy. It was noted that the consultation on the strategy had started on 15th November 2018 and would close on 27th December 2018 at 5.00 p.m. Any comments received would be considered and changes made to the draft strategy where appropriate. Comments would be featured on the District Council’s website and would not therefore be confidential.

 

It was agreed not to respond to this consultation.

 

Maldon District Green Infrastructure Strategy (Supplementary Planning Document): Members noted that Maldon District Council was also consulting on the implementation of the Approved Local Development Plan for Maldon District (2014-2029) and would welcome the Parish Council’s comments on the above document.

 

The draft Maldon District Green Infrastructure Strategy provided further guidance on Policies N1, N2 and N3 of the Maldon District Local Development Plan regarding the Council’s approach to the provision, improvement and enhancement of green infrastructure in the District. Once adopted, this Strategy would be a material consideration in the determination of planning applications.

 

The consultation on the Strategy had started on 5th December 2018 and would close on 23rd January 2019 at 4.30 p.m.

 

It was agreed to place this matter on the January 2019 Agenda once Members had had the opportunity to read the relevant documents online.

 

Essex County Council

Public consultation on Essex future library services strategy 29 November 2018 – 20 February 2019: Members noted that Cllr. Susan Barker (Cabinet Member for Customer and Corporate Services) had written to the Parish Council as a representative of library users to invite Members to comment on the future of the Essex Library Services.

 

Essex County Council recognised that library services played a unique and valued role in society, but in the last five years use had slumped: loans had almost halved and fewer than one in five Essex residents used libraries. The current service therefore needed to change to fit the way residents lived now and in the future. Earlier this year the County Council had asked for people’s views on library services and as a result of the responses received had drawn up a set of proposals which were set out in a draft strategy. The five-year plan in that draft strategy was for a service that:

 

  • Kept books and reading at the heart of the library service offer

  • Embraced digital technology and e-library services

  • Had a smaller number of libraries which better met community needs

  • Worked in partnership with communities to run library services.

 

The proposals included some significant changes to the current service and the County Council wanted to get the Parish Council’s views about them.

 

Members noted that the proposals and survey were available at www.essex.gov.uk/libraries-consultation and that the deadline for completing the consultation survey was 20th February 2019.

 

A summary of the consultation paper was placed in the circulation folder for Members’ information.

 

It was agreed to place this matter on the January 2019 Agenda once Members had had the opportunity to read the relevant documents.

 

Report for Parishes: Members noted that Penny Channer (County Council Ward Member) had provided the Parish Council with two updates on the recent work of Essex County Council. Cllr. Channer’s reports were placed in the circulation folder for Members’ information.

 

Police, Fire and Crime Commissioner

Fire and Rescue Plan: The Parish Council noted that Roger Hirst (PFCC for Essex) had written to the Parish Council to ask for its views on the priorities which should be included in the county’s first ever Fire and Rescue Plan.

 

The survey could be found online at http://www.essex.pfcc.police.uk/fire-rescue-plan-2019-2024-public-survey/ and would close at midnight on Tuesday, 15th January 2019.

 

14/12/18 POINTS OF INFORMATION

 

Members did not have any points of information to share.

 

CRIME AND DISORDER ACT 1988 (SECTION 17)

 

Consideration was given to the crime and disorder implications of all decisions made at this meeting.

 

There being no further business, the Chairman closed the meeting at 8.05 p.m.