MINUTES OF A MEETING OF PURLEIGH PARISH COUNCIL,

HELD IN THE WELLS PAVILION, HOWE GREEN ROAD

ON FRIDAY, 11TH AUGUST 2017 AT 7.30 P.M.

 

Members present: Mr. N. Arthur (Chairman), Mr. S. Bardwell, Mr. B. Oliver, Mr. S. Potter and Mr. G. Rayner. 

Also in attendance: Mrs. Jane Potter (Clerk). 

Mr. John Archer and Miss Sue White (District Council Ward Members) attended the public session prior to the start of the meeting. 

The meeting was not attended by any members of the public.

 

1/08/17 APOLOGIES FOR ABSENCE 

Apologies were received from Mr. C. Ash and Mr. G. Strathern (Parish Councillors) and from Mrs. Penny Channer (County Council Ward Member) who were unable to attend the meeting due to prior personal and professional commitments.

 

2/08/17 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATIONS (Localism Act 2011) 

There were no new declarations of interest made, nor were there any applications for dispensations from the provisions of the Localism Act 2011.

 

3/08/17 THE MINUTES OF THE MEETING OF PURLEIGH PARISH COUNCIL HELD ON 14TH JULY 2017 having been circulated to all Members, were approved, and signed by the Chairman.

 

4/08/17 TO DISCUSS ANY MATTERS OF INFORMATION ARISING FROM THOSE MINUTES: 

4.1/08/17 Clerk: The Clerk did not have any matters arising from the July 2017 Parish Council meeting to report to Members. 

4.2/08/17 Members’: Members did not have any matters arising from the July 2017 Parish Council meeting to discuss.

 

5/08/17 PLANNING MATTERS 

5.1/08/17 Decisions taken between meetings: Members noted that the Parish Council had not made any recommendations on planning applications to Maldon District Council between meetings. 

5.2/08/17 Current applications: HOUSE/MAL/17/00849 Loft conversion of existing bungalow. Pipkins, Maldon Road, Latchingdon. Mr. and Mrs. F. Dash. 

The Parish Council RECOMMENDED APPROVAL. 

HOUSE/MAL/17/00702 & LBC/MAL/17/00703 Two storey extension to rear of existing Listed cottage. Forge Cottage, Hackmans Lane, Cock Clarks. Mrs. Maria Malone Charlton.

The Parish Council RECOMMENDED REFUSAL, on the following grounds: 

  1. The proposed extension would be detrimental to the character of Forge Cottage, being out of character with the cottage, overly dominant and too large. As such it would not be subservient to the historic building but overpower it.

  2. The proposed extension would be harmful to, and would not preserve or enhance Forge Cottage, its character or setting, and as such was contrary to Policies D1 and D3 of the adopted Maldon District Local Plan.  

 

5.3/08/17 Notification of appeals: 

Town and Country Planning Act 1990 (appeal under s78)

Appeal by: Mr. and Mrs. G. Brown

Site address: Oakfields House, Hackmans Lane, Purleigh

Application reference No: HOUSE/MAL/17/00299

Appeal reference No: APP/X1545/D/17/31706670

Description of development: One and a half storey side extension to existing residential annex.

 

Members noted that an Appeal had been received by the Planning Inspectorate in respect of Maldon District Council’s decision to refuse to grant planning permission for the above development. As this appeal was proceeding under the Householder Appeals Service, there was no opportunity for the Parish Council to submit comments. The District Council had however forwarded all the representations it had already received about the application to the Planning Inspector (and the appellant).

 

Enforcement Notice Reference Numbers: ENF/14/0074/02, ENF/14/0074/03, ENF/14/0074/04 and ENF/14/0074/05

Appeal Reference Numbers: APP/X1545/C/16/3160577, APP/X1545/C/16/3167980, APP/X1545/C/16/3167995, APP/X1545/C/16/3160595, APP/X1545/C/16/3167982, APP/X1545/C/16/3167997, APP/X1545/C/16/3160599, APP/X1545/C/16/3167984, APP/X1545/C/16/3167998, APP/X1545/C/16/3160641, APP/X1545/C/16/3168002 and APP/X1545/C/16/3168002

Site: Little Wood Place, Fambridge Road, Purleigh. 

Members noted that this appeal had been WITHDRAWN.

 

5.4/08/17 Maldon District Council planning decisions: Members noted that Maldon District Council had APPROVED the following planning applications: 

  • FUL/MAL/17/00489 Variation of Condition 1 on approved planning permission FUL/MAL/16/01470 (Vary condition 2 of approved planning application FUL/MAL/12/00929 – Development of former nursery for four detached residential properties with associated parking and garages. Change of use of land to residential.) Land rear of Greenvale, Chelmsford Road.

  • TCA/MAL/17/00689 T1-T16 Leylandi Crown reduction to approx. 60/70%. Purleigh Hall, The Street.

  • LBC/MAL/17/00584 Amendments to works previously approved under application numbers HOUSE/MAL/16/01159 and LBC/MAL/16/01160. Mill House, Mill Lane.

  • HOUSE/MAL/17/00622 Amendments to works previously approved under application numbers HOUSE/MAL/16/01159 and LBC/MAL/16/01160. Mill House, Mill Lane.

  • HOUSE/MAL/17/00596 Provision of a vehicle crossing onto the B1010, and off street parking in the form of a permeable paving driveway. Glenville, Chelmsford Road. 

And had REFUSED to grant permission for the following development: 

  • HOUSE/MAL/17/00519 Loft conversion of existing bungalow. Pipkins, Maldon Road, Latchingdon.

  • FUL/MAL/17/00610 Two storey dwelling and garage. Land Adjacent Bay Tree Cottage, Fambridge Road.

  • FUL/MAL/17/00579 Proposed new two storey, three bedroom dwelling on existing vacant plot. Land Between Grenfell And Inglenook, Birchwood Road.

 

5.5/08/17 Other planning matters: Approved Maldon District Local Plan: Members noted that Maldon District Council had advised that the Secretary of State had approved the Maldon District Local Development Plan.

 

Having carefully considered the report of the Inspector and other relevant matters, including the Local Development Scheme, the Secretary of State had approved the Plan, incorporating the Main Modifications recommended by the Inspector. It had also been agreed by the Secretary of State that the Council may incorporate a number of minor modifications to the Plan, which were considered to be helpful and were welcomed by the Inspector.

 

Members noted that the final Plan, together with the Policies Map would be available online shortly at: https://www.maldon.gov.uk/ldp.

 

 6/08/17 HIGHWAY MATTERS 

Obstructions on the highway (verges): Members noted that Cllr. Channer had obtained clarification of the County Council’s policy on this matter for the Parish Council’s information. Richard Buttress (Senior Customer Services Officer) explained that whilst the County Council appreciated residents maintaining the verges outside their homes, these verges were highway land and were mainly there to act as an overspill for vehicles to pass by other road users. Placing certain objects on them, such as posts, chain link fences or rocks, may represent a safety risk to motorists and other road users, such as pedestrians, cyclists and riders.  The County Council fully understood residents’ frustration that these verges sometimes got abused by inconsiderate motorists, but the Highway Authority had the right to request that the items were moved back or sometimes removed altogether.


Members noted that the County Council did come up against some difficulties in that a number of residents in a number of roads in a parish may have placed objects on the verges and it was difficult for these residents to understand why the County Council had requested some to be removed in the interests of public safety whilst others had been left in situ. If residents were concerned about objects that had been placed on the highway then in the first instance they needed to report the obstruction on the Report It Tool. An inspection and risk assessment would then be undertaken, and if necessary a letter would be sent to the relevant landowner requesting that the object be removed. Mr. Buttress pointed out however that it should be noted that at the present time, the focus of the County Council’s enforcement team was to use the applicable provisions of the Highways Act 1980 to deal with any obstructions and encroachments on the highway that were causing a serious risk to, or significant interference with, the safe use of the highway.

 

Speeding traffic, Hackmans Lane: Members noted that the Parish Council had been asked by a parishioner to do all that it could to arrange for the repair of the broken Speed Indicator Device (SID) in Hackmans Lane, which, like the one in Fambridge Road, had been broken for many months. This it was felt would be a cost effective way of trying to slow traffic down and prevent accidents.

 

It was noted that the County Council didn’t repair SID’s anymore, so it was agreed to put a bid for the repairs in to the Local Highways Panel for its consideration, once the results of the speed survey were known.

 

It was also agreed to ask Essex County Council to arrange for the tree which was overhanging the SID in Hackmans Lane to be pruned, to expose the solar panel to the sun.

 

7/08/17 PLAYING FIELD AND OPEN SPACES 

7.1/08/17 Children’s play Area: Monthly report: In the absence of Mr. Ash, no verbal report was given. Mr. Ash had however informed the Parish Council that he had carried out his weekly inspections of the Play Area and had no concerns to bring to Members’ attention. 

7.2/08/17 Broken water heater in the Pavilion: Members noted that the Parish Council had purchased a 10 litre capacity catering hot water boiler at a cost of £33.33 plus VAT (total £39.99) to replace the broken plumbed in Marco water boiler which the Parish Council had considered to be beyond economic repair (see Minute 7.3/07/17.) The Chairman and Mr. Bardwell agreed to either disconnect the water pipe from the now redundant Water Boiler or, if possible, install a tap on the wall once the water boiler had been removed to fill the new urn from. 

7.3/08/17 To consider the options for installing CCTV in the Pavilion: The Parish Council discussed various options for the provision of CCTV cameras at the pavilion. It was agreed that whatever system was initially installed should have the potential to be extended to provide coverage of the Children’s Play Area at a later date, so the minimum specification should include a 6 way DVR plus four domed cameras. 

Mr. Bardwell very kindly agreed to obtain a formal quotation along these lines for the Parish Council’s consideration at the September meeting. In the interim he also generously offered to donate a pole and spare camera to overlook the Children’s Play Area. 

7.4/08/17 To consider a quotation to repair three memorials in All Saints Churchyard: Members noted that this matter had been deferred from the July Parish Council meeting as, due to pressure of work and other commitments, the Chairman and Mr. Bardwell hadn’t been able to meet on site to discuss the work needed to make the memorials safe (see Minute 7.6/06/17.) 

Mr. Bardwell reported that the work involved was likely to take 3 hours, and as a result would cost approximately £150 to £200. Mr. Bardwell was authorised to proceed with the repairs when he judged ground conditions to be suitable, and to invoice the Parish Council once the work had been completed. 

7.5/08/17 To consider planting a Tree Charter legacy tree: Members noted that this year the National Association of Local Councils (NALC) had partnered with more than 70 organisations from across multiple sectors who had joined forces to lead society in creating a Charter for Trees, Woods and People that was intended to guide policy and practice in the UK, enabling a future in which trees and people stood stronger together. 

Members noted that the Parish Council had been invited to get involved with the Tree Charter by becoming a local council Charter Branch, which would receive signature sheets detailing the principles of the Tree Charter to encourage their local community to show support for the principles by signing these sheets. It was noted that for every signature collected a tree would be planted. 

A portion of legacy trees had also been reserved for local councils who contributed to the Tree Charter by becoming Local Council Charter branches. 

It was agreed that the Parish Council would not sign the Charter or become a Charter Branch, as it already implemented many of the principles when exercising its existing powers and duties and it also had a strong tradition of planting and maintaining trees in the parish. 

7.6/08/17 Other playing field and open space matters: Neighbourhood Watch Signs: Members noted that Mr. Steeples (Neighbourhood Watch Co-ordinator) had some new Neighbourhood Watch signs and had asked the Parish Council to suggest suitable locations for them. It was agreed to suggest that Mr. Steeples used his knowledge as Neighbourhood Watch Co-Ordinator to position the signs where he perceived there to be the greatest need. 

Pavilion maintenance: Members considered a report from Mr. Russell (Nestwood Building Services) which described further maintenance required to the Pavilion: 

  1. The ‘Back” door was becoming difficult to shut and because of this the handle was ready to break off so needed repairing.

  2. The waste pipe from the sink was almost permanently disconnected, probably because the push fit fitting was so worn, when a sink full of water was discharged it forced the pipe off. This needed replacing with solvent weld fittings and all the pipe clips needed renewing.

  3. The showers to the rear of the building had a section of tiles dislodged and hanging off. One was missing and a significant area of rot was visible. This needed addressing before the structure of the wall was compromised.

  4. There were a number of holes and open soil pipes around the building which would encourage vermin. Rainwater discharge pipes should be sealed into soil pipes and open gullies should at least be grated.

  5. The front shower window needed replacing.

  6. There was evidence that there may be a wasp/bee’s nest in the corner at the bottom of the first gable on the right side of the building which needed dealing with.

 

Members noted that on a positive note the roof was in excellent condition and that Mr. Russell had replaced some pieces of guttering free of charge.

The Chairman agreed to repair the back door, and with Mr. Bardwell’s help rectify the problems with the waste pipe from the sink. 

It was agreed to ask Mr. Russell to provide a quotation to remove all the tiles from the away team’s shower wall, replace any damaged timbers, insert a waterproof membrane similar to that installed in the home showers, and retile. In addition he would be asked to include a quotation to re-seal the tiles in the home team’s showers.

The Clerk would also ask the Cricket and Football Clubs not to use the away showers whilst the work was pending and remind them to let the Parish Council know as soon as possible if their platers noticed any repairs needed to the facilities, so that work could be put in hand promptly.

It was agreed to set aside money in the precept 2018/2019 for the work required to the soil and rainwater pipes, and for a new shower window, and to leave the issue of the bees nest for the time being.

Vacant allotments: Members noted that Mr. Clark had informed the Parish Council that regrettably, he was no longer able to maintain his allotment (Plot 1). He thanked the Parish Council very much however for the many years of enjoyment he had gained from the plot. Mr. Burrell had also decided not to renew his tenancy of Plot 11, having moved further away from the parish. 

Members were reminded that there was one person on the waiting list for an allotment, Alison-Jane Wilson, a resident of South Woodham Ferrers. 

It was agreed to advertise the vacant allotments in the next issue of the Parish Magazine and if no Purleigh parishioners came forward to offer one of the allotments to Mrs. Wilson. 

Members were reminded that allotment holders had been asked not to leave grass trimmings at the front of the site.

 

8/08/17 PARISH COUNCIL TRAINING 

Members noted that this matter appeared on the Agenda at the suggestion of Mr. Bardwell. 

It was noted that the Parish Council had a training strategy in place (reviewed each May as part of the annual risk assessment) and was committed to providing relevant training for Councillors and the Clerk. The sum of £200 had been set aside in the precept 2017/2018 for training purposes. Most training was delivered through the Essex Association of Local Councils (EALC) and its partners, although the Clerk also attended training arranged by the Society of Local Council Clerks (SLCC) and the District and County Councils and had also undertaken training provided by the Institute of Local Council Management (ILCM) when significant legal changes affecting Parish Councils were in the offing. 

So far this year Councillors had expressed an interest in undergoing training in the use of social media and Playground inspections. The Clerk was also due to attend training on the new General Data Protection Regulations (effective from March 2018) on 14th September in Great Dunmow. 

Members noted that the next courses arranged by the EALC were as follows:

 

Date

Title

Duration

Cost

£

Tuesday, 8th August

Evening Planning Briefing

2 hours

45.00

Thursday, 14th August

General data protection regulations

3 hours

45.00

Tuesday, 12th September

Customer Service – Level 2

Whole day

90.00

Tuesday, 19th September

Law & procedures

Whole day

80.00

Tuesday, 19th September

EALC AGM

Whole day

FOC

Tuesday, 3rd October

Cemeteries Management & Compliance

Whole day

100.00

Wednesday, 4th October

New Clerk’s briefing

Half day

55.00

Saturday, 7th October

The Council as the lead body in Neighbourhood Planning

2 hours

45.00

Tuesday, 10th October

Social Media – Facebook pages for Town and Parish Councils

Half day

55.00

Thursday, 12th October

Council Finance

Half day

55.00

Saturday, 14th October

The Council as the lead body in Neighbourhood Planning

2 hours

45.00

Thursday, 2nd November

SLCC Networking day

Whole Day

TBA

Tuesday, 14th November

Councillor Training day 1

Whole

80.00

Saturday, 18th November

Councillor Training day 1

Whole

90.00

Wednesday, 22nd November

Councillor Training day 2

Whole

80.00

Saturday, 25th November

Councillor Training day 2

Whole

90.00

Tuesday, 28th November

Advanced Councillor Training day 1

Whole

80.00

Tuesday, 12th December

Advanced Councillor Training day 2

Whole

80.00

 

 

Members also noted the details of a potential short course for Chairman to be held on a Saturday, if sufficient interest in attending was forthcoming. 

It was agreed that Mr. Ash, Mr. Bardwell and Mr. Strathern would be informed as soon as dates of the next certified playground inspection course were known. It was also agreed to put social media training on the Agenda of the September Parish Council meeting.

 

9/08/17 FINANCIAL MATTERS 

9.1/08/17 To receive a report of receipts: Members received a report of the following receipts:

 

Kalma

Pavilion hire (April – June inclusive) £127.50
     

U3A Aviation Group

Pavilion hire (April – June inclusive) £75.00

 

  £202.50

 

 

9.2/08/17 To approve payment of accounts between meetings: It was noted and approved that the following account had been paid between meetings, adhering strictly to the procedures outlined in the Parish Council’s Financial Regulation 5.5.

 

E-On

Electricity re: pavilion £125.74  

 

VAT £6.29  

 

    £132.03

 

 

9.3/08/17 To approve payment of accounts to hand and transfers between bank accounts: It was unanimously agreed to approve payment of the following accounts to hand:

 

 

Mrs. Jane Potter

Salary – July 2017 £1,226.00  
 

Less tax

£39.00  
 

National Insurance

£65.52  
 

And Pension Contributions

£71.11  

 

    £1,050.37
       

H.M. Revenue & Customs

Tax £39.00  
 

National Insurance (employees)

£65.52  
 

National insurance (employers)

£75.35  

 

    £179.87
       

Essex Pension Fund

Employee contributions    
 

(5.8% pensionable pay)

£71.11  
 

Employer contributions

   
 

(16.7% pensionable pay)

£204.74  
 

Administration charge

   
 

(8% employee contributions)

£5.69  

 

    £281.54
       

Mrs. R. Dilworth

Pavilion cleaning – July 2017    

 

20 hours @ £7.50 per hour   £150.00
       

R. Rapley

Website maintenance    

 

April to June 2017   £65.00
       

Mrs. Jane Potter

10 litre electrical urn    
 

(reimbursement)

£33.33  
 

VAT

£6.66  

 

    £39.99

Dengie Hundred Group

     

Of Parish Councils

Affiliation fee 2017/2018   £15.00
       

RBS Invoice Finance Ltd 

Stationery £79.99  

 

VAT £16.00  

 

    £95.99
       

Photocopying

  £14.35  

VAT

  £2.87  

 

  £17.22  

 

    113.21

NALC

Local Council Review    

 

Subscription 2017/18   £17.00
       

A.G. Macmorland 

Grass cutting – July £705.00  

   Farming Partnership

VAT £141.00  

 

    £846.00
       

Mrs. Jane Potter

Petty Cash – Reimbursement    

 

Postage   £13.64
       

J.P. Ovel

Work in the parish – June and July    

 

10 hours @ £15 per hour £150.00  

 

Petrol £5.00  

 

    £155.00
       

Mr. S. Russell

Pavilion maintenance    

 

as per estimate dated 10/06/17   £1,000.00

 

    £3,926.62

 

Transfers: Members noted and approved the following bank transfer:

 

  1. On 2nd August 2017 the sum of £2,204.65 was transferred from the Business Premium Account (80731099) to the Community Current Account (40731080) to cover payment of the above accounts, and leave approximately £1,500 in the current account.

 

Bank reconciliation as at 31st July 2017: A bank reconciliation for the period 1st April 2017 to 31st July 2017 was carried out by Mr. Rayner and approved by the Parish Council as follows:

 

Statement of Accounts:

 

Receipts:

£77,017.99 Barclays Bank Plc:  

Expenditure

£26,856.62    Current account £2,294.99

 

     Business Premium Account £32,532.53

 

     Historic Buildings Fund £8,768.69

 

     Miss Pawsey’s Legacy £6,515.16

 

________ Petty Cash £50.00

 

£50,161.37   £50,161.37

 

 

10/08/17 CORRESPONDENCE

 

Dengie Hundred Group of Parish Councils: The Annual Quiz for the “John Mardon Trophy” 2017: Members noted that the quiz would be held on 22nd November 2017 in Southminster Bowls Club, King George V Memorial Playing Field, Station Road, Southminster CM0 7EW at 7.30 pm for 8 pm.

 

The group would appreciate the Parish Council’s support for this annual event and to let them have numbers willing to take part as early as possible to allow for catering. Parish Councillors and guests were warmly encouraged to support this event, hosted in a very comfortable and welcoming place with excellent refreshments at a reasonable price. Members noted that there was a licensed bar on the premises.

 

The cost per person would be £6.00 and parking facilities were plentiful at the playing field. It was provisionally agreed to enter a team of eight in the quiz, including the Clerk, Mr. Potter, Mr. Rayner and Mrs. Rayner.

 

Essex Heritage Trust

Annual General Meeting: A representative of the Parish Council plus a guest was invited to the Annual General Meeting at Stow Maries Great War Aerodrome on Thursday, 7th September 2017 at 7.00 p.m. followed by a talk by Ivor Dallinger, Curator, Stow Maries Great War Aerodrome. Wine and refreshments would be served and the museum and shop would be open for viewing from 6.00 p.m.

 

Mr. Oliver agreed to attend on behalf of the Parish Council.

 

11/08/17 POINTS OF INFORMATION

 

Members did not have any points of information to share.

 

CRIME AND DISORDER ACT 1988 (SECTION 17)

 

Consideration was given to the crime and disorder implications of all decisions made at this meeting.

 

There being no further business, the Chairman closed the meeting at 8.53 p.m.