Adopted Publication Scheme
Information available from Purleigh Parish Council
under the model publication scheme
|
Information to be published |
How the information can be obtained |
Cost |
|
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)
This will be current information only |
Website Points of contact booklets From the clerk Notice boards |
|
|
Who’s who on the Council and its Committees |
Website Notice boards |
Free Free |
|
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website Notice boards Hard copy – contact clerk |
Free Free Free |
|
Location of main Council office and accessibility details |
Website Notice boards |
Free Free |
|
Staffing structure |
Website Hard copy -contact clerk |
Free Free |
|
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
Website Hard Copy – contact clerk |
Free 10p/sheet |
|
Annual return form and report by auditor |
Hard copy – contact clerk |
10p/sheet |
|
Finalised budget |
Hard copy – contact clerk |
10p/sheet |
|
Precept |
Website (in January Minutes) Hard copy – contact clerk |
Free Free |
|
Borrowing Approval letter |
N/A |
|
|
Financial Standing Orders and Regulations |
Hard copy – contact clerk |
10p/sheet |
|
Grants given and received |
Hard copy – contact clerk |
10p/sheet |
|
List of current contracts awarded and value of contract |
Hard copy – contact clerk |
|
|
Members’ allowances and expenses |
N/A |
|
|
|
|
|
|
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
|
Website Hard copy - contact clerk |
Free 10p/sheet |
|
Parish Plan (current and previous year as a minimum) Parish Appraisal |
N/A Hard copy – contact clerk |
Free |
|
Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
May Parish Magazine Website Hard copy- contact clerk |
30p Free 10p/sheet |
|
Quality status |
N/A |
|
|
Local charters drawn up in accordance with DCLG guidelines |
N/A |
|
|
|
|
|
|
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum
|
(hard copy or website) Minutes on website Hard copy – contact clerk |
Free 10p/sheet |
|
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website Notice boards Parish Magazine Contact clerk |
Free Free 30p Free |
|
Agendas of meetings (as above) |
Notice boards Hard copy – contact clerk |
Free Free |
|
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. |
Website Hard copy – contact clerk |
Free 10p/sheet |
|
Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting. |
Hard copy - contact clerk |
10p/sheet |
|
Responses to consultation papers |
Hard copy – contact clerk |
10p/sheet |
|
Responses to planning applications |
Hard copy – contact clerk |
10p/sheet |
|
Bye-laws |
N/A |
|
|
|
|
|
|
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
|
Website Hard copy – contact clerk |
Free 10p/sheet |
|
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements
|
Hard copy – contact clerk Hard copy – contact clerk N/A Hard copy – contact clerk Hard copy – contact clerk Hard copy – contact clerk |
10p/sheet 10p/sheet
10p/sheet 10p/sheet 10p/sheet |
|
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
|
Contact clerk Website/ contact clerk N/A Contact clerk Website/notice boards Website/notice boards Hard copy- contact clerk |
Free Free
Free Free Free Free |
|
Information security policy |
Contact clerk |
Free |
|
Records management policies (records retention, destruction and archive) |
Contact clerk |
Free |
|
Data protection policies |
Contact clerk |
10p/sheet |
|
Schedule of charges for the publication of information) |
Contact clerk |
Free |
|
|
|
|
|
Class 6 – Lists and Registers Currently maintained lists and registers only
|
|
|
|
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
Inspection only |
Free |
|
Assets Register |
Hard copy – contact clerk |
Free |
|
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Not held |
|
|
Register of members’ interests |
Inspection only |
Free |
|
Register of gifts and hospitality |
Inspection only |
Free |
|
|
|
|
|
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
|
Points of Contact booklets Website |
Free Free |
|
Allotments |
Notice board, Website, Points of Contact booklets, or from the clerk |
Free |
|
Burial grounds and closed churchyards |
From clerk |
Free |
|
Community centres and village halls (Pavilion) |
Website, Points of Contact booklets, notice boards |
Free |
|
Parks, playing fields and recreational facilities |
From the clerk |
Free |
|
Seating, litter bins, clocks, memorials and lighting |
From the clerk |
Free |
|
Bus shelters |
N/A |
|
|
Markets |
N/A |
|
|
Public conveniences |
N/A |
|
|
Agency agreements |
N/A |
|
|
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
N/A |
|
|
|
|
|
|
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
|
|
|
Risk Assessment (including insurance policies) |
Inspection only |
Free |
Contact details:
Jane Potter (Clerk)
Lower Barn Farm, Roundbush Road
Purleigh Nr Mundon,
Maldon, Essex
Tel: 01621 828270
E mail: jane.m.potter@btinternet.com; clerk@purleigh.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
|
TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
|
Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost * |
|
|
Colour photocopying not available |
|
|
|
Postage |
Actual cost of Royal Mail standard 2ndclass |
|
Statutory Fee |
|
In accordance with the relevant legislation |
|
Other |
|
|
* the actual cost incurred by the public authority
